Executive Assistant Job at Atrium: Staffing in Boston

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client provides a range of financial services aimed at helping individuals, corporations, and institutions manage and grow their wealth. These firms offer expertise in various investment vehicles, financial planning, portfolio management, and advisory services tailored to meet the unique needs of their clients. They are looking to hire and Executive Assistant to join their team.

Salary/Hourly Rate:

$30/hr - $32/hr

Position Overview:

An Executive Assistant provides high-level administrative support to executives, managing their schedules, communications, and various organizational tasks. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities of the Executive Assistant:

• Calendar Management: The Executive Assistant schedules and coordinates meetings, appointments, and travel arrangements for executives. Manage and prioritize executives' calendars to ensure efficient time management.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Draft and edit documents, reports, and presentations. Serve as a liaison between executives and internal/external stakeholders.
• Administrative Support: The Executive Assistant will prepare meeting agendas, materials, and minutes. Organize and maintain files and records, ensuring confidentiality. Assist in the preparation of reports, including data collection and analysis.
• Travel Coordination: Arrange travel itineraries, accommodations, and transportation for executives. Prepare travel expense reports and ensure timely reimbursement.
• Event Planning: Coordinate and organize events, conferences, and meetings. Manage event logistics, including venue selection, catering, and attendee communication.
• Project Management: The Executive Assistant will assist in the planning and execution of special projects and initiatives. Track project progress and ensure deadlines are met.

Qualifications for the Executive Assistant:

• Minimum of 3 - 5 years of experience as an Executive Assistant or in a similar administrative role.
• Experience in handling a wide range of administrative and executive support tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of discretion and confidentiality.

Education Requirements:

• Bachelor's degree or equivalent experience in Business Administration, Communications, or a related field is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).