Executive Assistant Job at The Riverside Church in New York

Executive Assistant to Executive Director

Location: The Riverside Church in the City of New York (New York, NY)

Reports to: Executive Director

Department: Athletics

Schedule: Full Time with Flexible Schedule, Hybrid, 35 hours per week

Salary Range: $50,000 - $60,000 (commensurate with experience)

Date: December 2024

Job Summary:

The Riverside Hawks seek an experienced and polished Executive Assistant to support the Executive Director. The ideal candidate will be capable of multitasking and appropriately handling confidential information while anticipating the needs of the Director of Operations office. This individual must possess superior interpersonal and communication skills, both written and oral, and demonstrate exceptional organizational abilities. Additionally, the candidate will manage QuickBooks and help maintain financial budgets.

Job Responsibilities:

Administrative Support:

• Maintain high discretion and confidentiality when handling sensitive or personal matters.
• Screen incoming calls, determine the priority level, and use caution in dispensing information.
• Serve as the front office liaison between the Executive Director and all senior staff.
• Interact regularly and build relationships with staff across various teams.
• Prepare background materials, reports, and meeting minutes; transcribe and proofread text and publications.
• Schedule internal and external meetings; adjust and prioritize last-minute changes, including logistics such as conference rooms, events, and catering.
• Assist the Executive Director in preparing all materials needed for our Board Meetings.

Financial Management:

• Execute financial duties, including program expenses, processing purchase orders, invoices, and business/travel expense reimbursements.
• Work with the Director of Operations to enter, manage, and update all transactions in QuickBooks, including accounts payables and receivables, and manage team sheets and financial reporting.
• Assist in preparing financial reports and presentations for board meetings and stakeholders.
• Conduct weekly audits of the League Apps and Team Sideline platform to ensure all necessary documentation is submitted and team fees are processed.
• Responsible for tracking and monitoring all Gala and General Donations.
• Sending Thank You and Acknowledgment Letters to donors.

Program Support:

• Assist with travel arrangements, including hotel, airfare, and bus bookings for program needs.
• Help facilitate fundraising and program development initiatives, including monthly newsletters and board meetings.

General Programming:

• Work with our Director of Operations to organize and analyze collected data in League Apps and Team Sideline to synthesize program population statistics.
• Assist with other programmatic initiatives and special projects
• Assist with travel, Hotel, Airfare, Buses, and different program needs.
• Assist with upkeeping Team sheets as needed
• Provide support for special projects as needed. (i.e., Gala Support, Graduation Celebration, Riverside Invitational, NYC Academic Elite, Tryouts, and other events as they arise)

Fundraising/Development Support:

• Work with our Director of Operations to assist with Fundraising and Program Development initiatives.
• Assist with our monthly newsletters
• Help facilitate our board meetings and coordinate and execute special fundraising events.
• Assist the Director of Operations with Grant Research and Tracking.

Academic Programming:

• Work with the Director of Operations to ensure compliance and execution of Academic and Community programming initiatives.

Experience and Education Requirements:

• Bachelor's Degree with a minimum of 5 years of relevant work experience (Required)
• Reliable and organized: We are looking for a safe pair of hands. Once a task is delegated, it must be completed in a timely, calm, and considered manner.
• Strong organizational and administrative skills
• Detail-oriented: However small the task, delivers high-quality work with care and accuracy.
• Flexible: Has a flexible approach and is willing to go the extra mile to deliver great work.
• Proficient in MS Office and Google Suite and experience with databases and social media tools
• Experience with nonprofits and grant writing is a plus.
• Self-starter, action-oriented, entrepreneurial approach to work
• Excellent interpersonal, written, oral, and computer skills
• Some familiarity with high school athletics, mainly basketball, is a plus.
• In-depth knowledge of academically high-performing independent (prep and boarding), catholic, and public middle schools and high schools and being able to

TRC is an Equal Opportunity Employer. No employee or applicant for employment shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, sexual orientation, or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity, and inclusion are core values. As an employee, you become part of that mission.

No relocation or sponsorship provided.