Executive Assistant Job at Schechter Reed in McLean

Our client, a six-time recipient of “Great Place to Work” certification, is searching for an Executive Assistant to two members of their Executive Leadership Team (ELT). This is a hybrid position (4 days in the office).

**Candidates must live within a commutable distance to McLean, VA.

RESPONSIBILITIES & QUALIFICATIONS

Responsibilities:

The unique responsibilities for this role include but are not limited to the essential functions listed below:

• Manage ELT member's schedules including travel and accommodations, daily meetings etc.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for supported ELT and members.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping (ex. Processing invoices and expense reports).
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Collaborates with all executive leadership to identify and deliver the required administrative support operations for the organization.
• Distributes statistical reports, analyses, and exhibits to company stakeholders
• Performs additional duties as assigned by executives.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.

• Expert user of MS Excel, MS PowerPoint and MS Suite with the ability to learn new or updated software.
• Prior C-Suite Executive Admin. Experience
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Superior organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
• Thorough understanding of, or ability to quickly learn, the office equipment, record keeping systems, management information systems, and related protocols used in the organization.
• Excellent verbal and written communication skills.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Ability to function well in a high-paced and at times stressful environment.
• Able to type minimum of 50 words per minute.
• Bachelor's degree in Business Administration or related field preferred.

  
  

  The position may require both teleworking and in-office working conditions.