Executive Assistant Job at Lutheran Social Services. in Jamestown

Lutheran Social Services is seeking a qualified Executive Assistant to provide administrative support to the CEO, Human Resources Department, and Accounting Department as requested.

Qualifications: Associate's degree in Business Administration or a related field required; Bachelor's degree preferred
At least 3 years of experience supporting department directors or executive positions preferred

Schedule: Full-time, Monday through Friday. Occasional flexibility with hours is required.

Salary: $20 to $27.68

Job Summary: The Executive Assistant facilitates the efficient operation of the assigned departments by performing a variety of clerical and administrative tasks as outlined below.

Duties/Responsibilities:

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Prepares and distributes Board Committee packets, and takes minutes for various Boards and committees of LSS
• Maintains calendar of meetings, schedules rooms, food orders, and assures meeting communications are sent/received in a timely manner
• Prepares and maintains employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resource management system software and paper filing systems
• Assists with the scheduling and tracking of various employee-related matters such as annual employment physicals, mandatory trainings, and licensure requirements
• Conducts or acquires background checks and employee eligibility verifications
• Assists with monthly employee engagement, appreciation, and retention efforts, as directed
• Assists with annual open enrollment for medical/dental/vision insurance, flexible spending accounts, health savings accounts, and other employee benefits
• Responsible for weekly A/P check processing, including accurate and timely entry of invoices into the A/P System, and the printing and mailing of checks
• Establish business records for all new vendors by completing vendor W-9 taxpayer identification forms and providing all necessary information
• Demonstrates discretion and confidentiality with all materials and information
• Places orders for office supplies, as requested
• Performs other related duties, as assigned

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Interacts effectively with a wide diversity of individuals and work styles
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks
• Adapts to changes in the work environment and performs well under pressure
• Ability to act with integrity, professionalism, and confidentiality
• Proficient with Microsoft Office Suite or related software (specifically Microsoft Excel)
• Proficient with or the ability to quickly learn the organization's HRIS and talent management system

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at a time
• Must be able to access and navigate each department at the organization's facilities

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Health savings account
• Life insurance
• Employee assistance program
  
  

We look forward to hearing from you!

Lutheran Social Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws