Eden Prairie
Recording Secretary Job at Eden Prairie in Eden Prairie
Eden Prairie, Eden Prairie, MN, United States, 55344
Recording Secretary
Status: Part-time temporary position, non-exempt
Salary: $20- $23/hour
Hours:Varies, approximately one to three evenings per month
Location: City Center
Reporting Relationship: Reports to City Clerk
Administration
The Administration Department includes the divisions of Communications, Facilities, Human Resources, Information Technology and Finance, which includes liquor operations. The function of the Administration division ranges from managing City Boards and Commissions and public relations to public records and budget. Each division in the Office of City Manager also provides a support role for city government.
Position Responsibilities
The Recording Secretary provides clerical support to the City Clerk related to City Council, Board and/or Commission meetings. This position is primarily responsible for the following areas of impact:
City of Eden Prairie Values
We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values: collaboration, innovation, integrity, performance and relationships.
Position Requirements
Work Experience: Experience in taking official minutes; experience in City government preferred.
Education: High school degree or equivalent (G.E.D.).
Technical Skills: Proficiency in Microsoft Word.
Position Specific Expectations
Communication: Able to convey a message to get a point across; communicates in a clear and concise manner; able to write clearly and succinctly; tailors message to a variety of communication settings and styles.
Attention to Detail: Able to find errors in work and solve problems; anticipates issues and performs at a high level of accuracy; sets up systems to ensure errors are not repeated.
Accountability: Follows through on commitments; focuses on appropriate tasks throughout the shift; takes responsibilities for actions both as an individual and on behalf of the organization; actions and words are in sync; follows all policies and procedures; maintains confidentiality; is prepared and punctual to all scheduled shifts.
Organization: Ability to coordinate several activities, responsibilities, and tasks simultaneously in a polite and professional manner; prioritizes what needs to get done; keeps things neat and orderly; utilizes tools for efficiency; factors several considerations when planning; establishes methods to ensure routine tasks are completed.
City of Eden Prairie Pre-employment Process
The City of Eden Prairie conducts the following pre-employment checks for the Recording Secretary position:
All final candidates must successfully complete and pass the pre-employment process before their first day of employment.
City of Eden Prairie Application Timeline
Application Deadline: Monday, December 23rd at 4pm
Interviews: January 2025
Anticipated Start Date: January/February 2025
Status: Part-time temporary position, non-exempt
Salary: $20- $23/hour
Hours:Varies, approximately one to three evenings per month
Location: City Center
Reporting Relationship: Reports to City Clerk
Administration
The Administration Department includes the divisions of Communications, Facilities, Human Resources, Information Technology and Finance, which includes liquor operations. The function of the Administration division ranges from managing City Boards and Commissions and public relations to public records and budget. Each division in the Office of City Manager also provides a support role for city government.
Position Responsibilities
The Recording Secretary provides clerical support to the City Clerk related to City Council, Board and/or Commission meetings. This position is primarily responsible for the following areas of impact:
- Attends Board and/or Commission meetings as scheduled.
- Summarizes information while capturing decisions made and the thought process that led to them.
- Produces an accurate, concise, and complete record of the meeting in a timely manner and free of typographical, grammatical and technical errors.
City of Eden Prairie Values
We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values: collaboration, innovation, integrity, performance and relationships.
Position Requirements
Work Experience: Experience in taking official minutes; experience in City government preferred.
Education: High school degree or equivalent (G.E.D.).
Technical Skills: Proficiency in Microsoft Word.
Position Specific Expectations
Communication: Able to convey a message to get a point across; communicates in a clear and concise manner; able to write clearly and succinctly; tailors message to a variety of communication settings and styles.
Attention to Detail: Able to find errors in work and solve problems; anticipates issues and performs at a high level of accuracy; sets up systems to ensure errors are not repeated.
Accountability: Follows through on commitments; focuses on appropriate tasks throughout the shift; takes responsibilities for actions both as an individual and on behalf of the organization; actions and words are in sync; follows all policies and procedures; maintains confidentiality; is prepared and punctual to all scheduled shifts.
Organization: Ability to coordinate several activities, responsibilities, and tasks simultaneously in a polite and professional manner; prioritizes what needs to get done; keeps things neat and orderly; utilizes tools for efficiency; factors several considerations when planning; establishes methods to ensure routine tasks are completed.
City of Eden Prairie Pre-employment Process
The City of Eden Prairie conducts the following pre-employment checks for the Recording Secretary position:
- Professional Reference Checks/Work History Verifications
- Criminal History Check
All final candidates must successfully complete and pass the pre-employment process before their first day of employment.
City of Eden Prairie Application Timeline
Application Deadline: Monday, December 23rd at 4pm
Interviews: January 2025
Anticipated Start Date: January/February 2025