Lansing School is hiring: Building Secretary in Lansing

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
9/3/2024

Location:
Lansing Elementary School District 158

Date Available:
ASAP

Closing Date:
when filled
Secretary

JOB SUMMARY:District 158 is seeking a hard-working, positive person who is able to learn fast and maintain emotional constancy in any situation. The ideal candidate will possess a excellent computer skills, including Microsoft Office Suite. The secretary is responsible for greeting visitors and students, answering phone lines, and providing support to our team. This position is a crucial component to the smooth and efficient operation of our school.

REPORTS TO: Building Principal or Designee

FLSA STATUS: Non-Exempt

DUTIES AND RESPONSIBILITIES: The list below is meant to be illustrative, rather than inclusive. Accordingly, the list is not meant to be restrictive on the work which can be assigned the employee.

• Provides high-level administrative support to building administration.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors.
• Answers and transfers phone calls, screening when necessary.
• Communicate and collaborate effectively with others.
• Ensure confidentiality of sensitive information.
• Maintain a record of dependability as evidenced by consistent attendance, punctuality, and attention to work.
• Understand and adapt to a variety of situations.
• Maintain and exhibit general and personal safety practices.
• Maintain stakeholder satisfaction.
• Work independently and exercise good judgment.
• Assume personal responsibility for professional performance and growth.
• Utilize effective problem-solving processes.
• Exhibit professionalism in appearance and demeanor.
• Assist students, parents, teachers, and administrators.
• Maintain student files.
• Maintain school paperwork.
• Maintain record of student absences.
• Register students and manage student transfer records.
• Type school correspondence, forms, etc.
• File appropriate paperwork.
• Work collaboratively to assist faculty with administrative tasks.
• Make and receive phone calls.
• Greet visitors and establish a welcoming office presence.
• Collect and deposit fees and other money.
• Coordinate all bus route schedules.
• Input and monitor work orders and building usage schedules.
• Prepare purchase orders, verify order receipt, and maintain records of orders.
• Perform such other tasks and assume such other responsibilities as requested.

QUALIFICATIONS:

• High school diploma.
• 2 years college or 5 years experience preferred.
• Read, understand and follow verbal and written directions.
• Utilize applicable technology to support performance responsibilities.
• Proficient computer skills (eg. Word, Excel, Google).
• Bilingual preferred.

PHYSICAL REQUIREMENTS:

• Prolonged periods of standing and moving throughout the building.

• Able to lift cartons and boxes, up to 15 lbs.

The above is a non-exhaustive list of duties. The employee is expected to perform various tasks as necessitated by the changing role within the organization as well as the overall objectives and needs of Lansing School District 158.

Lansing School District #158 is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.