Government of the Virgin Islands
Judicial Secretary Job at Government of the Virgin Islands in St Thomas
Government of the Virgin Islands, St Thomas, VI, United States,
Salary : $49,483.20 - $57,387.20 Annually
Location : St. Croix, VI
Job Type: Exempt
Job Number: 201902844
Department: Judicial Branch STX
Opening Date: 10/28/2024
Closing Date: Continuous
Description
An employee in this class is responsible for providing advanced-level executive secretarial support of a confidential nature for a Supreme Court Justice. This position involves extensive public contact, office management, word processing, case scheduling and calendaring functions. The incumbent relieves a judge of clerical work and minor administrative and business details. The employee is expected to function independently and exercise discretion. Work is performed based on standard practices and in accordance with established policies and is reviewed in progress by a Supreme Court Justice.
Duties and Responsibilities
(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)
Minimum Qualifications
Graduation from an approved high school or vocational school preferably supplemented by an Associate's degree in secretarial science or related field and two to five years executive or legal secretarial or administrative experience in processing legal documents. Paralegal experience preferred.
Position Factors
Knowledge, Skills and Abilities
Thorough knowledge of legal terminology and format.
Thorough knowledge of court rules and practices.
Thorough knowledge of business English, spelling and punctuation.
Thorough knowledge of office practices, procedures, equipment and standard clerical techniques.
Ability to understand and carry out moderately complex oral and written instructions.
Ability to communicate orally and in writing.
Skilled in taking and transcribing dictation from hand or machine, if required by the position.
Skilled in typing a minimum rate of 80 words per minute.
Working Conditions
The work is performed primarily in an office environment.
Physical Demands
Positions require activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving and transferring objects weighing less than 25 pounds, and operating office equipment.
The Judiciary of the U.S. Virgin Islands offers talented and motivated individuals an opportunity to work in an environment committed to upholding justice and dispensing the law, as well as a platform to make an impact on your community. We offer a challenging but rewarding workplace with excellent benefit packages, cutting edge technology, opportunities for training, networking, growth, interaction with diverse teams, and fulfilling careers for new and experienced professionals. Join a team that will unlock your full potential and direct you a long-term career path that will catapult you to excellence!!
Our Competitive Benefits!
The judiciary offers our employees a satisfying and rewarding career with comprehensive benefits including:
•Professional Growth and Advancement
•Stable Employment
•Training Opportunities
•Health Insurance
•Dental Insurance
•Vision Insurance
•Basic Life & AD & D Insurance
•Optional Supplemental Life Insurance
•18 Paid Holidays
•13 Paid Vacation Days in First Year
•19 Paid Vacation Days in Third Year
•13 Paid Sick Leave Days per Year
•Retirement Benefits
•Worker's Compensation
•Extended Sick Leave
•Regular Work Schedule
•Employee Assistance Program
•Flexible Work Schedules
•Health and Wellness Initiatives
•Long Term Disability Insurance
•Short Term Disability Insurance
•Hospital Care Coverage
•Critical Illness Insurance
•Accident Injury Insurance
It is the continuing policy of the Judiciary of the Virgin Islands to afford equal employment opportunity to qualified individuals regardless of their sex, race, creed, disability, or national origin, and to conform to applicable laws and regulations. Equal opportunity encompasses all aspects of employment practices to include, but not limited to, recruiting, hiring, training, compensation, benefits, promotions, transfers, layoffs, recall from layoffs, discipline, and department-sponsored educational, social, and recreational programs. Additionally, it is the policy of this department to provide its members a viable means for communicating and resolving grievances and complaints regarding unlawful discriminatory employment practices.
01
What is your highest educational level?
02
How many years of executive secretarial experience do you have processing legal documents?
03
How many years of paralegal experience do you have processing legal documents?
04
What type of degree or certificates do you have?
Required Question
Location : St. Croix, VI
Job Type: Exempt
Job Number: 201902844
Department: Judicial Branch STX
Opening Date: 10/28/2024
Closing Date: Continuous
Description
An employee in this class is responsible for providing advanced-level executive secretarial support of a confidential nature for a Supreme Court Justice. This position involves extensive public contact, office management, word processing, case scheduling and calendaring functions. The incumbent relieves a judge of clerical work and minor administrative and business details. The employee is expected to function independently and exercise discretion. Work is performed based on standard practices and in accordance with established policies and is reviewed in progress by a Supreme Court Justice.
Duties and Responsibilities
(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)
- Receives, screens, and routes incoming telephone calls and callers and takes complete and accurate messages; screens mail; maintains the justice's personal calendar; makes travel arrangements, arranges meetings and maintains a schedule for use.
- Assists in the preparation of draft opinions and orders.
- Facilitates the distribution of confidential draft opinions and orders.
- Prepares and processes various legal documents and correspondence requiring the application of complex clerical procedures and a comprehensive knowledge of court rules and terminology.
- Maintain logs, records and files pertaining to the status of cases and courtroom activities.
- Performs a variety of confidential, technical, and general clerical tasks, and minor administrative work for the judge; takes and transcribes hand and machine dictation.
- Manages access to judicial chambers.
- Serves as liaison to other internal offices for the justice.
- Other duties as assigned or required.
Minimum Qualifications
Graduation from an approved high school or vocational school preferably supplemented by an Associate's degree in secretarial science or related field and two to five years executive or legal secretarial or administrative experience in processing legal documents. Paralegal experience preferred.
Position Factors
Knowledge, Skills and Abilities
Thorough knowledge of legal terminology and format.
Thorough knowledge of court rules and practices.
Thorough knowledge of business English, spelling and punctuation.
Thorough knowledge of office practices, procedures, equipment and standard clerical techniques.
Ability to understand and carry out moderately complex oral and written instructions.
Ability to communicate orally and in writing.
Skilled in taking and transcribing dictation from hand or machine, if required by the position.
Skilled in typing a minimum rate of 80 words per minute.
Working Conditions
The work is performed primarily in an office environment.
Physical Demands
Positions require activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving and transferring objects weighing less than 25 pounds, and operating office equipment.
The Judiciary of the U.S. Virgin Islands offers talented and motivated individuals an opportunity to work in an environment committed to upholding justice and dispensing the law, as well as a platform to make an impact on your community. We offer a challenging but rewarding workplace with excellent benefit packages, cutting edge technology, opportunities for training, networking, growth, interaction with diverse teams, and fulfilling careers for new and experienced professionals. Join a team that will unlock your full potential and direct you a long-term career path that will catapult you to excellence!!
Our Competitive Benefits!
The judiciary offers our employees a satisfying and rewarding career with comprehensive benefits including:
•Professional Growth and Advancement
•Stable Employment
•Training Opportunities
•Health Insurance
•Dental Insurance
•Vision Insurance
•Basic Life & AD & D Insurance
•Optional Supplemental Life Insurance
•18 Paid Holidays
•13 Paid Vacation Days in First Year
•19 Paid Vacation Days in Third Year
•13 Paid Sick Leave Days per Year
•Retirement Benefits
•Worker's Compensation
•Extended Sick Leave
•Regular Work Schedule
•Employee Assistance Program
•Flexible Work Schedules
•Health and Wellness Initiatives
•Long Term Disability Insurance
•Short Term Disability Insurance
•Hospital Care Coverage
•Critical Illness Insurance
•Accident Injury Insurance
It is the continuing policy of the Judiciary of the Virgin Islands to afford equal employment opportunity to qualified individuals regardless of their sex, race, creed, disability, or national origin, and to conform to applicable laws and regulations. Equal opportunity encompasses all aspects of employment practices to include, but not limited to, recruiting, hiring, training, compensation, benefits, promotions, transfers, layoffs, recall from layoffs, discipline, and department-sponsored educational, social, and recreational programs. Additionally, it is the policy of this department to provide its members a viable means for communicating and resolving grievances and complaints regarding unlawful discriminatory employment practices.
01
What is your highest educational level?
- Less than 8th Grade
- High school Diploma
- Associates Degree
- Bachelors degree
- Masters Degree
02
How many years of executive secretarial experience do you have processing legal documents?
- No Experience
- 1 month to 6 months
- 7 months to 12 months
- 2 years to 5 years
- 6 or more years
03
How many years of paralegal experience do you have processing legal documents?
- No Experience
- 1 Month 6 months
- 7 Months - 1 year
- 2 years - 5 years
- 6 years or more
04
What type of degree or certificates do you have?
- No Degree
- Secretarial Science
- Paralegal
- English
- Criminal Justice
- Business Administration
- Other
Required Question