Monmouth County Vocational School District
Monmouth County Vocational School District is hiring: Executive Secretary to Bus
Monmouth County Vocational School District, Keyport, NJ, United States, 07735
Position Type:
Non-Certificated Support Services/Executive Secretary to Business Administrator/Board Secretary
Date Posted:
6/4/2024
Location:
Administrative Office
Date Available:
Immediate
Closing Date:
Until filled
Full Time 12-Month Position
July 1, 2024 Opening
Administrative Office, Freehold, NJ
Qualifications:
Must be proficient in MS Word, Excel and Systems 3000.
Possess excellent communication skills with ability to multi-task.
District Job Description
QUALIFICATIONS: 1. High School Diploma; secretarial training
2. Minimum experience in general or school office work as
determined by the Board
3. Knowledge of automated office equipment, and excellent
word processing and secretarial skills
4. Strong analytical, communication and human relations
skills
5. Required criminal history background check and proof of
U.S. citizenship or legal resident alien status
REPORTS TO: Business Administrator/Board Secretary
PERFORMANCE RESPONSIBILITIES:
1. Confidential Secretary
Performs all secretarial and confidential work as assigned by the Business Administrator/Board Secretary.
2. Supervisory
Supervises the efficient workflow of the school district relative to the responsibilities of the Business Administrator/Board Secretary.
3. Correspondence and Reports
Supervises and assists in the preparation of all correspondence and reports emanating from the Business Administrator/Board Secretary.
4. Filing
Maintains a regular filing system and processes incoming correspondence.
5. Telephone
Places and receives telephone calls, and records messages for the Business Administrator/Board Secretary.
6. Appointments
Maintains a schedule of appointments for the Business Administrator/Board Secretary and makes arrangements for conferences, meetings and interviews.
7. District Accounting
Enters data into district accounting package and is thoroughly familiar with all aspects of accounting package.
8. Liaison
Acts as a liaison between the Business Administrator/Board Secretary and other central office administrators, district administrators and certificated staff in prioritizing and routing inquiries and requests.
9. Preparation of Reports
Assists the Business Administrator/Board Secretary in preparing reports required by law, administrative code and Board policy.
10. Other Duties
Performs other duties as may be assigned by the Business Administrator/Board Secretary.
TERMS OF EMPLOYMENT:
Twelve months. Salary to be established by the Board of Education.
EVALUATION:
Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.
Non-Certificated Support Services/Executive Secretary to Business Administrator/Board Secretary
Date Posted:
6/4/2024
Location:
Administrative Office
Date Available:
Immediate
Closing Date:
Until filled
Full Time 12-Month Position
July 1, 2024 Opening
Administrative Office, Freehold, NJ
Qualifications:
Must be proficient in MS Word, Excel and Systems 3000.
Possess excellent communication skills with ability to multi-task.
District Job Description
QUALIFICATIONS: 1. High School Diploma; secretarial training
2. Minimum experience in general or school office work as
determined by the Board
3. Knowledge of automated office equipment, and excellent
word processing and secretarial skills
4. Strong analytical, communication and human relations
skills
5. Required criminal history background check and proof of
U.S. citizenship or legal resident alien status
REPORTS TO: Business Administrator/Board Secretary
PERFORMANCE RESPONSIBILITIES:
1. Confidential Secretary
Performs all secretarial and confidential work as assigned by the Business Administrator/Board Secretary.
2. Supervisory
Supervises the efficient workflow of the school district relative to the responsibilities of the Business Administrator/Board Secretary.
3. Correspondence and Reports
Supervises and assists in the preparation of all correspondence and reports emanating from the Business Administrator/Board Secretary.
4. Filing
Maintains a regular filing system and processes incoming correspondence.
5. Telephone
Places and receives telephone calls, and records messages for the Business Administrator/Board Secretary.
6. Appointments
Maintains a schedule of appointments for the Business Administrator/Board Secretary and makes arrangements for conferences, meetings and interviews.
7. District Accounting
Enters data into district accounting package and is thoroughly familiar with all aspects of accounting package.
8. Liaison
Acts as a liaison between the Business Administrator/Board Secretary and other central office administrators, district administrators and certificated staff in prioritizing and routing inquiries and requests.
9. Preparation of Reports
Assists the Business Administrator/Board Secretary in preparing reports required by law, administrative code and Board policy.
10. Other Duties
Performs other duties as may be assigned by the Business Administrator/Board Secretary.
TERMS OF EMPLOYMENT:
Twelve months. Salary to be established by the Board of Education.
EVALUATION:
Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.