Office Assistant Job at Robert Half in Minneapolis

We are offering a short term contract employment opportunity for an Office Assistant in the Financial Services industry, located in Minneapolis, Minnesota. As an Office Assistant, you will play an essential role in maintaining a smooth-functioning office environment, ensuring necessary office supplies are available, managing mail processing, providing excellent customer service, and handling various administrative tasks.

Responsibilities:
• Prepare and manage the office setup daily.
• Operate basic office equipment and utilize Microsoft Excel and Microsoft Outlook for various tasks.
• Handle the office phone starting at 8am, managing all incoming and outgoing calls effectively.
• Manage food orders for the office and ensure the kitchen is well-stocked and functional.
• Handle FedEx shipments, including preparing, receiving, and booking couriers.
• Manage mail processing tasks, including receiving mail from the mailroom, sorting mail, and dispersing mail across the office.
• Perform necessary invoicing tasks and document creation as needed.
• Carry out small projects requiring the use of Microsoft Excel.
• Provide superior customer service by promptly and accurately responding to inquiries.
• Ensure the office is well-maintained and presentable at all times.• Proficiency in Microsoft Excel and Microsoft Outlook is necessary.
• Experience in administrative office duties is required.
• Familiarity with basic office equipment is essential.
• Must possess basic office skills such as filing, typing, and data entry.
• Capability to enter invoices accurately and efficiently.
• Responsible for ordering office supplies as needed.
• Experience in mail processing and packaging is vital.
• Superior customer service skills are required to handle client inquiries and concerns effectively.