Robert Half
Robert Half is hiring: Office Assistant in Somerville
Robert Half, Somerville, MA, US, 02144
Job Description
Job Description
We are seeking an Office Assistant to join our team in the Printing/Publishing industry based in Somerville, Massachusetts. The successful candidate will play a crucial role in maintaining office logistics, supporting employee benefits and internship programs, handling reception duties, and managing mail-related tasks. This role offers a contract to permanent employment opportunity.
Responsibilities:
• Handle office logistics tasks such as maintaining office spaces, restocking supplies for the reception, kitchen, and first aid kits, and assisting with office communication.
• Organize staging and packing areas, and maintain the office supply room and parking lot.
• Support the Office Manager with tasks such as library shelving, creating birthday/anniversary posts, updating office sign-in sheets and staff lists, and coordinating with the shredding company.
• Provide support for Employee Benefits and Internship programs, including ordering book purchases for employees, coordinating intern desks, and setting up farewell gifts for interns.
• Undertake reception duties such as handling phone calls, responding to general email inboxes, dealing with consumer inquiries, greeting visitors, and keeping the reception area clean.
• Manage mail-related tasks including logging incoming packages and notifying staff, sorting and delivering mail, handling outgoing mail, and maintaining mailroom supplies.
• Liaise with vendors and maintain relationships, including relaying office closures to FedEx and developing mailroom procedures.
• Assist in preparing large mailings and the Finance department's FedEx bill audit.
• Perform miscellaneous tasks like mailing fan-mail and preparing and mailing anniversary cards to employees.
• Utilize various software systems and computer programs for efficient functioning, including Accounting Software Systems, ADP - Financial Services, CRM, and About Time.
Responsibilities:
• Handle office logistics tasks such as maintaining office spaces, restocking supplies for the reception, kitchen, and first aid kits, and assisting with office communication.
• Organize staging and packing areas, and maintain the office supply room and parking lot.
• Support the Office Manager with tasks such as library shelving, creating birthday/anniversary posts, updating office sign-in sheets and staff lists, and coordinating with the shredding company.
• Provide support for Employee Benefits and Internship programs, including ordering book purchases for employees, coordinating intern desks, and setting up farewell gifts for interns.
• Undertake reception duties such as handling phone calls, responding to general email inboxes, dealing with consumer inquiries, greeting visitors, and keeping the reception area clean.
• Manage mail-related tasks including logging incoming packages and notifying staff, sorting and delivering mail, handling outgoing mail, and maintaining mailroom supplies.
• Liaise with vendors and maintain relationships, including relaying office closures to FedEx and developing mailroom procedures.
• Assist in preparing large mailings and the Finance department's FedEx bill audit.
• Perform miscellaneous tasks like mailing fan-mail and preparing and mailing anniversary cards to employees.
• Utilize various software systems and computer programs for efficient functioning, including Accounting Software Systems, ADP - Financial Services, CRM, and About Time.
• Minimum of 3 years' experience in an office assistant role or similar position
• Strong proficiency in excel
• Ability to effectively Answer and manage Inbound Calls
• Proficient in performing various Clerical Duties