Office Assistant Job at MIRACORP in Rochester

Job Details

Job Location
Rochester, NY

Position Type
Full Time

Education Level
2 Year Degree

Salary Range
$21.64 - $21.64 Hourly

Description

MIRACORP is a provider of exceptionally rated federal government contract services. Our unmatched excellence is driven by passionate and dedicated individuals like you. Join us and accelerate your professional journey!

Position Summary:

The role of the Office Assistant is to provide onsite administrative support for the US General Services Administration (GSA) Field Office located in Rochester, NY. In addition to handling differing situations, problems, and deviations in the work of the office according to the Client supervisor's general instructions, priorities, duties, policies, and program goals, the ideal Candidate must be able to use greater judgment and initiative to determine the approach or action to take in non-routine situations, interpret and adapt guidelines, including unwritten policies, precedents, and practices in changing situations.

Responsibilities may include:

• Provides secretarial support in an office, usually to one designated individual, and, in some cases, also to other staff.
• Maintains a close and highly responsive relationship with the day-to-day activities of the individual and staff.
• Works independently, receiving a minimum of technical guidance.
• Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.
• Handles differing situations, problems, and deviations in the work of the office according to the general guidelines, priorities, duties, policies, and program goals. Someone may assist secretary with special assignments.
• Screens telephone calls, visitors, and incoming correspondence; personally, responds to requests for information concerning office procedures; identifies which requests should be handled by appropriate staff member or other offices.
• May prepare routine, non-technical correspondence, schedules tentative appointments without prior clearance.
• Makes arrangements for conferences and meetings and assembles established background materials.
• May attend meetings and record and report on the proceedings; Reviews outgoing materials and correspondence for internal consistency and conformance with procedures; assures that proper clearances have been obtained, when needed.
• Collects information from the files or staff for routine inquiries on office program(s) or periodic reports.
• Refers non-routine requests to staff; communicates office procedures to subordinate staff supervisors.
• Coordinates personnel and administrative forms for the office and forwards for processing.
• Operates the Light Activation Station for Personal Identity Verification (PIV) Card fingerprint enrollment.
• Operates the Gallagher Physical Access Control Station (PACS) for building access.

Qualifications

Qualifications:

• Must be a U.S. Citizen.
• Must have valid driver's license and clean driving record.
• Must be willing to participate in federal background investigation and drug test.
• Must demonstrate relevant experience for the role.
• Must be proficient in Microsoft Office and the Google Suite of products.
• Transparent communicator with superior written and oral communication skills.
• Pragmatic team player who is not confined by a job description and is willing step in to assist where needed; no task is too big or too small for you.
• Excellent problem-solving skills.
• Strong active listening skills.
• Superior organization skills.
• Outstanding attention to detail.

Why Consider This Opportunity

• Great benefits package that starts on the first day of employment:
  • Personal Time Off, Vacation, Sick Leave
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Flexible Spending Account Options
  • Short Term Disability, and Long-Term Disability
  • Life Insurance, Accidental Death & Dismemberment
  • Employee Assistance Program
  • Commuter Benefits
  • 401 (k) with 5% employer match; 100% immediate vesting

MIRACORP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We encourage Veterans to apply!