Director of Post Award Administration - Fresno State Job at Another Source in Fr

At a glance:

California State University Fresno is seeking a dynamic Director of Post Award Administration to join their Foundation Financial Services team in Fresno, CA. This on-site role offers an exciting opportunity to showcase your leadership by driving the entire grant and contract life cycletaking projects from the moment of award notice through to impactful execution. Reporting directly to the Executive Director of Auxiliary Services, youll guide a talented team to champion efficiency and compliance while building strong relationships across campus. With relocation assistance, incredible benefits like CalPERS retirement, and a vibrant community in the heart of Californias Central Valley, Fresno State is the perfect place to grow your career and make a difference.

Description: What you'll be doing:

Another Sources client, California State University Fresno, is recruiting a Director of Post Award Administration to join their Foundation Financial Services team in Fresno, California.?

Fresno, located in Californias Central Valley, offers a vibrant community and easy access to world-renowned national parks. CSU Fresno is a leading institution in the region, known for academic excellence, community engagement, and diverse opportunities for growth. The Fresno State Foundations mission is to advance the Universitys strategic objectives by encouraging philanthropy, inspiring leadership, promoting fiscal accountability, and engaging in efforts that support research activities.

About the role:

The Director of Post-Award Administration is responsible for ensuring all grants, contracts, and sponsored programs are administered effectively and efficiently. The Director leads the post-award function ensuring overall compliance and coordination with University, Foundation, and sponsoring program policies, procedures, and guidelines.

The Director is responsible for all administrative and operational functions for post award program administration, ensures that all grants, contracts, and sponsored programs are administered efficiently and effectively from set up through close-out. The position is responsible for troubleshooting, problem resolution, compliance oversight, and coordinating all internal and external audit efforts and responses. The Director ensures compliance and development/training for internal staff, campus faculty and staff. In addition, the Director provides leadership and oversight for the team to ensure and support strategic initiatives related to post-award aspects of all grants and contracts.

$7,916.67 $9,166.67 per month ($95,000 - $110,000 annual). Salary will be commensurate with education and experience. Benefits include medical, dental, vision, life insurance, CalPERS retirement, vacation, sick leave, and holiday pay.

To make your transition to Fresno as smooth as possible, CSU Fresno offers a relocation reimbursement package to help cover moving expenses.

Essential Job Functions:

• Provides leadership, supervision, and oversight of staff and functions related to post-award aspects of all grants and contracts to ensure operational effectiveness in in all post award management functions.

• Responsible for management of all functions within sponsored programs from set up through close-out, including timely invoicing of sponsors, accounts receivable, financial project reporting, effort reporting, close-outs, project and department budgeting, expenditure allowability, and efficient departmental systems operations. When necessary, serves as final post-award liaison between the project and the sponsoring agency.

• Responsible for providing leadership, supervision, and training to post-award team, which includes hiring, training, developing, and evaluating staff in compliance with auxiliary policies and procedures.

• Maintains productive relationships and provides expert advice and counsel to research administrators, faculty, external colleagues, and sponsor partners on research administration matters including interpretations of contract terms and conditions, risk mitigation, and government regulations; monitors proposed legislation and developing issues that could affect the University.

• Ensures the terms of all contracts, research agreements, nondisclosure agreements, teaming agreements, and other formal agreements or legal instruments are favorable to the University and conform with University and/or Auxiliary policies and procedures.

• Manages audits related to sponsored programs, co-coordinating with sponsor representatives on all internal and external audits and compliance reviews when needed.

• Continuously evaluates, reviews, and recommends updates and refinements to Foundation policies, procedures, and processes to ensure efficiency, effectiveness, and compliance with state, federal, and other regulations to minimize sponsor disallowance and loss of contract reimbursements.

• Works closely with the Office of Research and Sponsored Programs (pre-award) ensuring that proposals, contract revisions, and other priorities transition from pre-award to post-award seamlessly.

• Oversees the development and implementation of training activities and training materials appropriate for campus personnel regarding compliance issues.

• Maintains compliance with provisions with Uniform Guidance, sponsor guidelines, budgets and restrictions, and University and Auxiliary policies and procedures, while providing a strong service-oriented interface with project directors and other campus stakeholders.

• Ensures compliance with University and Auxiliary policies on Cost Sharing and any related sponsor requirements.

• Anticipates emerging issues and facilitates problem resolution; identifies communication and training issues amongst all internal and external constituencies served; handles potentially sensitive issues that may affect current or future funding and the professional reputation of the University and Foundation.

• Attends professional meetings, prepares, and delivers presentations and workshops on aspects of best practices.

• Conducts employee performance evaluations and defines goals for improved performance and professional development; responsible for needs assessment, development, implementation, and evaluation of training for the Post Award team.

• Responsible for keeping the Executive Director apprised of new requirements and trends in grant and contract management and potential issues involving sponsored program management.

What we would like to see from you:

• Bachelors degree in business administration, public administration or related area required.

• Five (5) or more years of experience in research/post award administration or contract administration preferred.

• Three (3) or more years of experience in managing and supervising professional level staff.

• Ability to manage the needs of multiple stakeholders and multiple teams to accomplish short and long-term goals.

• Exceptional written and verbal skills, including proven presentation and negotiation skills. Experience leading trainings and team-building initiatives. Ability to work with all levels of the University and community, including faculty, staff, campus administrators, public groups, and/or boards of directors.

• Excellent leadership skills, including excellent decision-making, problem-solving, collaborative, and analytical skills.

• Ability to construct complex documents, to understand and explain a wide variety of legal, financial, and administrative concepts, and to analyze and synthesize complex data using logic and quantitative reasoning.

• Expert computer skills, including experience with computer systems and software packages used for the administration of grants and contracts.

• Must be willing to attend professional meetings in various locations throughout the state and nationally.

• Demonstrated knowledge of state and federal funding agency policies, procedures, and regulations regarding the administration and performance of grants and contracts, general knowledge of state agency contract requirements.

• Extensive knowledge of regulations and procedures related to the administration and performance of grants and contracts and a thorough knowledge of and experience with OMB circulars A133, A110, A21, FAR and major federal funding agency guidelines.

• Demonstrated knowledge and a basic understanding of accounting principles and fiscal records development, maintenance, and reporting. Knowledge of the principles of budget development and maintenance.

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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