Secretary Job at Birmingham City Schools in Birmingham

Classified - Position - School Positions - Office Coordinator / Secretary

Job Number 2300278494

Start Date

Open Date 10/02/2023

Closing Date

JOB DESCRIPTION:

The School Secretary provides support to ensure efficient operation of the office; supports the principal and employees through a variety of tasks related to organization and communication. The School Secretary job scope ensures that all clerical duties are completed accurately and delivered with high quality in a timely manner.

DUTIES AND RESPONSIBILITIES:

• Implement and maintain all office and school recordkeeping systems.
• Maintains a comprehensive student database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores;
• Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms;
• Create and maintain student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.
• Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors.
• Address standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information.
• Performs other duties as assigned.

QUALIFICATIONS:

• Associates degree preferred or three (3) years of experience in general secretarial and clerical work.
• Prior experience in a procurement preferred.
• The job requirements should not be construed to imply that these requirements are the exclusive standards of the position.

NOTE: Experience outside of an education setting is acceptable for meeting these qualifications.

SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

Duty Days 224

Reports To Principal

Salary Range: From/To Classified Schedule C1-Level 2 ($37,319 - $50,415)

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