Randstad is hiring: Executive Administrative Assistant in Hackettstown

We are looking for an experienced Executive Assistant to join our team and provide comprehensive support to our Senior Leadership.In this dynamic role, you’ll manage complex calendars, coordinate international and domestic travel, handle expense reports, and ensure seamless communication within the organization.You will serve as a gatekeeper for meetings and requests, assist with global meeting logistics, and be the key point of contact for visa applications for senior leaders.Your responsibilities will also include supporting executive event management, interfacing with leadership and high-profile stakeholders, and managing multiple priorities in a fast-paced environment.THIS IS A ONE YEAR CONTRACT ASSIGNMENT WITH THE POSSIBLITY OF AN EXTENSION, OR CONVERT TO PERM BASED ON PERFORMANCE AND BUSINESS NEEDS. PAY: $30 per hour - paid weekly (W2)

What You’ll Need:

• Bachelor’s degree preferred or equivalent work experience.
• Minimum of 8 years of executive-level administrative experience, ideally within a large, matrixed organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, SharePoint).
• solid communication, organization, and analytical skills.
• Ability to manage confidential information and interact with senior management.
• A high degree of independence, motivation, and adaptability in a fast-paced environment.

If you're looking to make an impact in a purpose-driven company and are ready to take your career to the next level, apply today!INTERESTED IN LEARNING MORE? APPLY NOW!FOR MORE IMMEDIATE CONSIDERATION, email a current resume to iris.levy@randstadusa.comTXT: Your NAME and EA to 954-308-6735

salary: $29 - $30 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Provide expense report support to Senior Leaders by locating, organizing and processing all travel expenses using appropriate system.
• Heavy calendar management with independent decision planning based on priorities which requires forward thinking and strategizing all with the ability to anticipate events and resolving issues as they arise.
• Act as gatekeeper for any requests, calls, or meetings both internally and externally.
• Process & update purchase order requests for multiple groups in the unit/segment
• Complete paperwork, business invitation letters, and applications to obtain Visas for LT and Sr. Leaders. Point of Contact for Visa applications for LT and senior leaders. Expert knowledge and advice for visa processing.
• Plan and coordinate internal meeting logistics, video & audio (Skype/ Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements.
• Global meeting planning; experience with global time zone planning.
• External meeting planning to include hotel blocks, group transportation, property search, costs, meeting invites, etc.
• Plan, arrange & execute complex domestic and international travel – arrange flights, hotels & transfers.
• Build working relationships with core team members and peers. Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.

Skills

• Secretary - Admin Assist (8 years of experience is required)
• Microsoft Office
• Administrative Duties (8 years of experience is required)

Qualifications
• Years of experience: 8 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.




Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.