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J Edward Staffing LLC

Administrative - Executive Secretary Job at J Edward Staffing LLC in Hartford

J Edward Staffing LLC, Hartford, CT, United States, 06112

Professional Type: Administrative
Specialty: Executive Secretary
Contract Type: Long-Term, 13 weeks,
Shift: Day, Mon-Fri 8:00AM - 4:30PM, 40 hour/week,
Rate: $24.00/hr

Requirement:
  • Local candidates. Not temp to hire - coverage while employee is out on leave
  • Future start date and is subject to change
  • In office position, no remote
  • Executive level support experience and will wear business attire
  • BS Degree.
  • 2-3 years administrative and project management experience.
  • Provides administrative, scheduling and project support to HHC Executive Vice Presidents and Senior Leaders at the Pearl Street Office. The role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.
  • Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader
  • Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying
  • Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings
  • Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material
  • High-level management of functional area/department budget
  • Constantly seeks ways to improve departmental processes, products and policies. Creates and documents standard work to ensure effective process management strategies