HR Coordinator Job at LR Palm House LLC in Palm Beach

Company Description

L+R Hotels is a dynamic, highly motivated global private investment company headquartered in London. Our multi-cultural, diverse business manages a 23,000 room portfolio across the UK, Continental Europe, the US, and the Caribbean. From select service hotels to award-winning five-star assets and luxurious leisure resorts, our vision is to create lasting value for investors and communities. We are committed owners and prioritize our employees, guests, and investors in everything we do.

Job Overview

The HR Coordinator provides administrative support to the Human Resources department in a hotel, ensuring efficient HR operations. This role includes assisting with recruitment, onboarding, benefits administration, employee relations, and maintaining HR records. The HR Coordinator helps to foster a positive work environment by supporting HR initiatives and providing assistance to employees and managers.

Key Responsibilities

Recruitment Support:

• Assist in posting job openings on various platforms, including the hotel's website and job boards.
• Screen resumes and applications, and schedule interviews with candidates.
• Coordinate pre-employment processes, including background checks and reference verifications.
• Prepare offer letters, employment contracts, and onboarding materials for new hires.
• Maintain applicant tracking systems and update candidate status.

Onboarding & Orientation:

• Coordinate the onboarding process for new employees, including preparing orientation schedules and materials.
• Conduct new hire orientation sessions to introduce company policies, procedures, and benefits.
• Ensure new hires complete necessary paperwork and provide required documentation.
• Set up new employee profiles in HR systems and ensure smooth integration into the hotel’s operations.

Employee Records Management

• Maintain accurate and up-to-date employee records, including personal information, job details, and performance data.
• Ensure the confidentiality and security of HR records in compliance with data protection regulations.
• Update HRIS and other HR databases with changes in employee information and employment status.

Benefits Administration:

• Provide employees with information about benefits and assist with enrollment and claims processes.
• Coordinate with benefits providers to resolve issues and ensure accurate benefits administration.

Employee Relations & Support:

• Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.
• Assist in addressing employee concerns, issues, and grievances, and escalate complex cases to HR management.
• Promote positive employee relations by supporting HR initiatives and engagement activities.

Training & Development Support:

• Coordinate logistics for training sessions, workshops, and development programs.
• Assist in tracking employee training records and compliance with mandatory training requirements.
• Prepare training materials and maintain records of attendance and completion.

Compliance & Reporting:

• Assist in ensuring compliance with labor laws, company policies, and HR best practices.
• Prepare and submit required reports, such as employee headcounts, turnover rates, and compliance documentation.
• Assist in the preparation of HR metrics and analytics to support strategic planning.

HR Administrative Tasks:

• Handle general HR administrative duties, such as scheduling meetings, preparing correspondence, and processing invoices.
• Support HR projects and initiatives, such as employee engagement surveys, performance reviews, and policy updates.
• Manage the HR department’s calendar and assist with event planning, including employee recognition programs.

Qualifications

Education: Bachelor’s degree in Human Resources, Business Administration, Hospitality Management, or related field; relevant certification in HR (e.g., SHRM-CP) is a plus.

Experience: 1-3 years of experience in human resources, administrative support, or a related field; experience in the hospitality industry preferred.

Specific Job Knowledge, Skills and Ability

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS, applicant tracking systems, and other HR tools.
• Attention to detail and a high level of accuracy.
• Ability to handle confidential information with discretion.
• Strong problem-solving and multitasking skills.

Licenses or Certificates

• Ability to obtain any government required licenses or certificates.

Grooming

• All employees must maintain a neat, clean and well-groomed appearance (Specific standards are available).

Other

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements,

efforts, or working conditions associated with the job. While this is intended to be an

accurate reflection of the current job, management reserves the right to revise the job or to

require that other or different tasks be performed when circumstances change (e.g.

emergencies, changes in personnel, workload, seasonality, rush jobs or technological.)