Accounting Assistant Job at Robert Half in Saratoga Springs

We are in search of an Accounting Assistant to join our team. This role is based in the Saratoga Springs NY area and is an exciting opportunity that offers a chance to engage in a variety of tasks. As an Accounting Assistant, you'll be tasked with managing vendor invoices, customer invoicing, and maintaining financial records. In addition, you'll be expected to work with several departments to enhance processes and improve financial operations.

Responsibilities:

• Handle vendor invoices, ensuring accuracy and completeness of documentation.

• Collaborate with the purchasing/receiving department to rectify discrepancies.

• Guarantee that invoices are paid on time through check runs, ACH, and wire transfers.

• Promptly reconcile vendor statements and address any discrepancies.

• Keep AP records organized and maintain supporting documentation.

• Accurately generate and send customer invoices in a timely manner.

• Monitor outstanding accounts and follow up to ensure prompt payment.

• Manage the cash application process and reconcile AR accounts.

• Respond to customer inquiries related to billing and payment discrepancies, working closely with sales & customer support.

• Assist in closing activities at the end of the month and year, including journal entries and reconciliations.

• Maintain up-to-date financial records.

• Support other departments by providing necessary documentation and reports.

• Work with various departments to optimize processes and enhance financial operations.

• Strive for resolution time for AP/AR discrepancies and maintain a positive feedback rate from vendors and customer

• Proficiency in Account Reconciliation, ensuring accurate financial records

• Experience with Accounts Payable (AP), managing outgoing payments

• Familiarity with Accounts Receivable (AR), overseeing incoming payments

• Strong data entry skills, ensuring accurate input of financial information

• Proficiency in Invoice Processing, verifying and logging invoices effectively

• Proficiency in Microsoft Excel for data management and financial reporting

• Experience with QuickBooks for paying bills.