Octa Inc is hiring: Office Assistant in Buckner

Salary: $15.00-$19.00

OCTA Inc., a family-owned manufacturing company located in Oldham County, is seeking a full time Office Assistant to work onsite.

The Office Assistant is responsible for varied and diverse clerical duties and performs duties in accordance with the office procedures of OCTA Inc. This position requires knowledge of office systems and procedures, and includes a combination of answering telephones, bookkeeping, typing/word processing, office machine operation, and filing.

• Accurately enter invoices into the accounting software system and reconcile vendor invoices with purchase orders.
• Answer and transfer inbound phone calls and check voicemail messages.
• Assist in the implementation of new projects.
• Assist with Accounts Receivable and Accounts Payable and manage ageing accounts.
• Assist with communicating shipments to carriers through electronic portals.
• Attend and participate in staff meetings.

• Communicate with employees, and other individuals to answer questions, disseminate or explain information, and address concerns.

• Comply with federal, state, and company policies, procedures, and regulations.
• Contribute to, and maintain, paper and electronic filing systems for filing and retrieving paper and electronic files.
• Open, sort, and distribute mail.
• Oversee ordering and maintaining office supplies.
• Review customer discrepancies and follow through until satisfactory results are established.
• Support office staff.
• Other duties as assigned.

Knowledge

• Intermediate knowledge and application of Microsoft Office products including but not limited to Outlook, Excel, and Word.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Skills

• Active listening, critical thinking, social perceptiveness and time management skills.
• Attention to detail and ability to prioritize tasks.
• Operate office equipment including but not limited to copiers, scanners, shredder, fax, telephones, and computers.

Abilities

• Ability to perform repetitive tasks, sit for an extended length of time, and lift 5 - 10 pounds.
• Adapt to change, demonstrate integrity, and possess a cooperative service-oriented attitude.
• Listen, understand, and communicate information and ideas in the English language, presented through spoken and written words and sentences.
• Must be able to handle and maintain information of a confidential nature.
• Social orientation and cooperation
• Spend time making repetitive movements
• Work in an indoor environmentally controlled environment with noise levels which can be distracting and/or uncomfortable

Medical, Dental, Vision Insurance

Company Paid Life Insurance

Voluntary Life Insurance, Self, Spouse & Child

Paid Holidays & Paid Time Off

401k with Company Match

Supplemental Insurance Available

Work Schedule - Monday - Friday 8:00am - 4:30pm (overtime as needed)

Location - Onsite, Located in Oldham County, KY

Salary - $15 - $19 DOE

FLSA - Non-Exempt

High school diploma required; continuing education preferred.

www.octainc.com

OCTA Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Please contact Human Resources at humanresources@octainc.com if you need an accommodation in order to apply for this position.