Robert Half
Robert Half is hiring: Office Assistant in Pasadena
Robert Half, Pasadena, CA, US, 91101
Job Description
Job Description
We are offering a contract for a permanent position as an Office Assistant in Pasadena, California, 91101, United States. As part of our team, you will be entrusted with a range of administrative tasks, including both paper and digital filing, coordination of meetings, and office upkeep.
Responsibilities
• Organize and maintain both physical and digital documents for easy retrieval and reference
• Coordinate monthly administrative meetings and other office events
• Ensure that office and kitchen supplies are regularly stocked
• Handle check deposits and manage reimbursements
• Oversee the upkeep of office space to maintain a comfortable and productive work environment
• Put together Statements of Qualifications/RFP Assembly
• Assist in the onboarding process for new hires
• Participate in local career fair logistics
• Keep track of licensure and continuing education log updates
• Collaborate with IT to address office technology needs
• Manage the use of the conference room to avoid scheduling conflicts
• Perform other clerical duties such as answering inbound calls and handling billing functions.• Minimum of 3 years experience in a similar role
• Proficiency in answering and handling inbound calls professionally
• Experience with billing functions, including issuing invoices and tracking payments
• Excellent ability in performing clerical duties such as filing, typing, copying, binding, scanning, etc.
• Ability to respond and resolve queries efficiently and courteously
• Proven skill in managing multiple tasks simultaneously while maintaining attention to detail
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in using office equipment, including printers and fax machines
• Familiarity with office management procedures and basic accounting principles
• Working knowledge of office equipment and office management tools
• High school diploma; additional qualifications as an Office Administrator or Secretary will be a plus.
Responsibilities
• Organize and maintain both physical and digital documents for easy retrieval and reference
• Coordinate monthly administrative meetings and other office events
• Ensure that office and kitchen supplies are regularly stocked
• Handle check deposits and manage reimbursements
• Oversee the upkeep of office space to maintain a comfortable and productive work environment
• Put together Statements of Qualifications/RFP Assembly
• Assist in the onboarding process for new hires
• Participate in local career fair logistics
• Keep track of licensure and continuing education log updates
• Collaborate with IT to address office technology needs
• Manage the use of the conference room to avoid scheduling conflicts
• Perform other clerical duties such as answering inbound calls and handling billing functions.• Minimum of 3 years experience in a similar role
• Proficiency in answering and handling inbound calls professionally
• Experience with billing functions, including issuing invoices and tracking payments
• Excellent ability in performing clerical duties such as filing, typing, copying, binding, scanning, etc.
• Ability to respond and resolve queries efficiently and courteously
• Proven skill in managing multiple tasks simultaneously while maintaining attention to detail
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in using office equipment, including printers and fax machines
• Familiarity with office management procedures and basic accounting principles
• Working knowledge of office equipment and office management tools
• High school diploma; additional qualifications as an Office Administrator or Secretary will be a plus.