Administrative Coordinator I

Job Title Administrative Coordinator I Agency Texas A&M University Department Chemistry Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are Texas A&M University's Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. To learn more, please visit our website: http://www.chem.tamu.edu/ What We Want The Administrative Coordinator I will provide comprehensive administrative support for the First Year Program in Chemistry. The selected candidate will be responsible for coordinating exam logistics, managing lab course operations, supervising student workers, and assisting with TA and IA assignments. The Administrative Coordinator will also be involved in maintaining records, ensuring compliance with policies, and suggesting improvements to processes. Additionally, the selected candidate will attend professional development activities to enhance skills and may take on additional duties as needed. What You Need to Know Salary - Compensation will be commensurate based on the selected hire's education and experience Required Education and Experience: Bachelor's degree or equivalent combination of education and experience Two years of experience in office administration Required Knowledge, Skills, and Abilities: Interpersonal and communication skills Planning and organization skills Preferred Qualifications: Four years of related experience Working knowledge of LMS (Canvas, Blackboard, etc.), TAMUDirect, Qualtrics, Compass, ASTRA, ARGOS, and strong computing /software background Responsibilities: Administrative Support for the First Year Program in Chemistry: Provides organizational planning and problem-solving skills to the program coordinator in day-to-day operations of the First Year Program in Chemistry (FYP). Serves as an information resource on administrative operational methods and processes. Monitors compliance with University policies and procedures. Coordinates maintenance of files and records. Makes recommendations for process improvements, administrative changes, or new initiatives. Coordinates all exam printing procedures including printing, seating chart generation, proctor assignments, and make-up exams, for as many as 7,500 students in a semester. Corresponds with Disability Services regarding the arrangement of exams for students requiring accommodations. Coordinates with FYP teaching faculty on making evening room reservation requests. Responds to phone inquiries and gets answers to resolution of problems in the lecture rooms in ILCB. Coordinates office hours schedules for spaces in the ILSQ building. Management of the Laboratory Course Reception Desk: Manages the operations and student worker staff associated with a service desk that supports up to 10,000 students a semester. Coordinates the hiring, training, and supervision of office student workers. Review laboratory make-up assignment requests and make recommendations to the program coordinator. Input and track laboratory attendance scores in Canvas. Prepare rosters and other documentation for the weekly laboratory folders. Make recommendations for improvements in make-up lab procedures or weekly folder preparation procedures. Teaching Assistant Support: Assists with assignment of instructors' assistants (IA's) and teaching assistants (TA's) and the grader pool. Coordinates the maintenance of office contact information each semester. Coordinates proctoring and grading assignments. Provides assistance in the analysis and generation of TA evaluation reports. Professional Development: Attends meetings, courses, seminars, and training sessions, as needed to maintain certifications or to learn new ways of performing current job duties to increase productivity. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.