Administrative Coordinator I

Job Title Administrative Coordinator I Agency Texas A&M University - Corpus Christi Department Research and Innovation Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked 1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here PURPOSE The Administrative Coordinator I works under general supervision and provides advanced administrative support to the Division of Research and Innovation, exercising discretion and independent judgement with respect to matters of significance. RESPONSIBILITIES Administrative: 55% Provides advanced administrative support to Division of Research and Innovation (R&I) Assists and maintains calendars and office schedules for executive leadership Responsible for office reception area duties including, but not limited to, ensuring reception area coverage, responding to inquiries, monitoring department email, answering phone calls, and greeting students and visitors Demonstrates professionalism and quality customer service by developing positive working relationships with office personnel and various stakeholder groups Follows all TAMU-CC Procurement Card (Pcard) guidelines and internal R&I policies to remain compliant in purchasing. Responsible for Pcard reconciliation and expense reports, including submission in a timely manner Books efficient and cost-effective airline, hotel, and other travel reservations (conference registration, cancellations, and changes) within university and R&I guidelines. Processes travel authorizations and expense reimbursements in a timely manner Operations: 30% Assists senior staff with executive-level visits, meetings, and events Assists with the planning and execution of R&I events including, but not limited to, scheduling, catering, décor, and facility arrangements Processes and maintains complex confidential matters Assists with R&I special projects and initiatives Assists with reviewing and verifying R&I materials (including but not limited to reports, website, presentations and other communications) for accuracy, flow, grammar, etc. Monitors follow up action steps on correspondence on behalf of R&I May supervise and train student employees Assists with purchasing and sourcing of supplies and other items for R&I events and special activities Support: 15% Maintains division website by processing changes and updates Coordinates and maintains R&I social media presence across platforms, including creating compelling content Assists R&I with producing and promoting of events via R&I website, calendar, and on campus Attends events for administrative support as needed during or after normal business hours (this may include weekend events) Other duties as assigned QUALIFICATIONS Bachelor's degree Two (2) years related experience Additional education/experience may be considered for the minimum requirements. Associate degree and Four (4) years of experience, OR Master's degree Knowledge, Skills, and Abilities Intermediate skills in Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook). Ability to be flexible and work in a fast-paced environment Demonstrated commitment to service excellence Exceptional communication skills, both written and verbal High level of attention to detail, articulation, and professionalism Ability to take initiative and thrive in a dynamic work environment, demonstrating proactive problem-solving skills and adaptability to changing priorities PREFERRED QUALIFICATIONS Experience at an institution of higher education and/or executive level office setting Experience with social media and graphic design Some knowledge of research administration, compliance, development, and outreach fields Experience with relevant TAMU System software SALARY: $3,657.34 Monthly ($43,888.08 Annual, Approximately) BENEFITS (rules, policies, eligibility apply) From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. INSURANCE: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account DUAL CAREER PARTNER PROGRAM ON-CAMPUS WELLNESS OPPORTUNITIES Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: 8 hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.