Administrative Assistant to the Dean

Boston College Introduction Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion. Job Description Administrative Assistant to the Dean This position provides administrative support to the Dean and the Associate Deans in the Woods College of Advancing Studies. Primary responsibilities include managing and maintaining the Dean's calendar, the Associate Deans' calendars, and the overall School calendar. This includes scheduling and coordinating appointments, events, all one-on-one meetings, as well as all meetings of the school and of the Deans. Other major responsibilities are managing and distributing information school-wide, making meeting arrangements, making travel arrangements, recording and disseminating notes for high-level meetings, as well as managing various operational tasks that support the smooth functioning of the School. The Assistant coordinates all office moves and works with the senior team (Dean and Associate Deans) to support the hiring process, scheduling phone, Zoom, and in-person interviews and onboarding new staff. They handle confidential information and situations requiring the attention of the deans, and provide general support for each Associate Dean's area during peak times or when positions are vacant. The position provides support on creating presentations and reports, using the Microsoft Office Suite. They manage school-wide operations and logistics, including ordering office supplies, overseeing the mailroom, managing the keys, and serving as facilities, ITS, and housekeeping liaison. Hiring Range: $30.03/hr to $37.53/hr. Pay rate commensurate with relevant experience. Requirements Bachelor's degree preferred At least three to five years' high-level administrative support experience in an academic or similar environment Demonstrated success working in a fast-paced, team-oriented, deadline-driven environment Closing Statement Boston College offers a broad and competitive range of benefits depending on your job classification eligibility: Tuition remission for Employees Tuition remission for Spouses and Children who meet eligibility requirements Generous Medical, Dental, and Vision Insurance Low-Cost Life Insurance Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans Paid Holidays Annually Generous Sick and Vacation Pay Additional benefits can be found on https://www.bc.edu/employeehandbook Boston College conducts pre-employment background checks as part of the hiring process. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity . Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .