SAU Pre- College TRIO Administrative Assistant

Position Title SAU Pre- College TRIO Administrative Assistant Position Code SPRG-ADMAST-E Job Description Educational Talent Search (ETS), Upward Bound (U B), and Upward Bound Math and Science (UBMS) are federally funded TRIO programs that serve first-generation, low-income and disabled students. All services provided to ETS and U B participants are incorporated into approved program objectives that meet secondary school completion and post-secondary school entry goals. The Administrative Assistant for the ETS, UB and UBMS programs is responsible for providing general administrative support to program staff to ensure complex tasks are completed in a timely manner, projecting a positive office image through in-person and phone interaction. Responsibilities: Greet and receive callers and visitors in front office and ascertain nature of business; Answer telephones and transfer to appropriate staff member; Perform general clerical duties to include, but not limited to: photocopying, faxing, and filing items, such as participant folders and information; Maintain electronic and paper record systems, including participant files in a manner consistent with federal, institutional, and program regulations; Responsible for data entry and maintain BLUMEN software; Run reports as needed to support program development and accountability; Provide general assistance to the program staff; Responsible for daily office routines such as maintain and order office supplies; Compiling and posting outgoing mail Maintain and distribute monthly staff schedules; Monitoring and compiling monthly time and effort reports; Recording and typing minutes of all staff meetings; Maintaining updated college information in office on a quarterly basis; Create and design Bulletin Boards and maintaining an appropriate, professional work environment; Typing various reports and items for staff; Assisting with various participant databases, such as BLUMEN Assisting Talent Search and Upward Bound staff in organizing various participant workshops; Assisting with Upward Bound Saturday sessions; with duties included, but not limited to greeting and assisting with parents and participants; being responsible for attendance rolls, dispersing and collecting class rolls; observing classrooms; and working with vendors; Possible travel with participants; Other duties as assigned by the Director. Saint Augustine's University (SAU), drawing on its rich legacy as an access institution, is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. SAU was established in 1867 in Raleigh, NC by the Episcopal Diocese of North Carolina. A four-year liberal arts university with an average enrollment of approximately 1,000, SAU sits on 105 lush acres just north of Downtown Raleigh, NC. The institution offers more than 20 undergraduate degrees and a Master of Public Administration (MPA) Program and is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Additional Information: Employment is contingent upon a positive background check and proof of COVID-19 vaccination. Documentation of medical and religious exemptions will be accommodated. Official transcript is required upon acceptance of the position. This position is based out of the Rocky Mount, NC Satellite Office. Required Qualifications Associates degree or equivalent from two-year college in Office Technology; Excellent oral and written communication skills; Prior experience with ETS, UB, and UBMS programs and/or other TRIO programs; and Experience in a higher education setting, working with students who are educationally, economically and otherwise disadvantaged. Experience in working with Microsoft Windows; Word related environments and word processing; Possess typing skills with a proficiency of 60 words per minute. Preferred Qualifications Physical Demands Salary Posting Detail Information Posting Number S286P Job Type Staff Number of Vacancies 1 Desired Start Date 10/28/2024 Job Open Date 10/07/2024 Job Close Date Open Until Filled Yes Special Instructions Summary Advertising Summary Quicklink for Posting https://staug.peopleadmin.com/postings/1241