Administrative Specialist (TRIO SSS)

Posting Details

Position Information

Position Title
Administrative Specialist (TRIO SSS)

Job Summary

The Administrative Specialist will assist with the growth and development of all academic support services for the TRIO SSS and Student Success Office. The specialist will also help with other TRIO SSS and Student Success Department related responsibilities.

Required Knowledge, Skills, and Abilities

• Possesses strong organizational skills.
• Demonstrates clear and effective written and verbal communication skills.
• Provides strong customer service and inter-personal communication skills.
• Ability to work independently. Ability to cooperatively work with diverse groups of students and staff.
• Understanding of basic administrative processes and procedures.
• Understanding of Microsoft Office Productivity Suite.
• Understanding of basic computer operations and office equipment.
• Demonstrates efficient keyboard and data entry accuracy and speed.

Required Qualifications

• Associate Degree
• Strong organizational & communication skills
• Commitment to working with students from diverse backgrounds
• Experience with record keeping

Preferred Qualifications

• Bachelor's Degree

Physical Demands

• Work is normally performed in a general office environment.
• Work is conducted in a busy office environment with frequent interruption.
• Work performed requires sensitivity and responsiveness to changing goals, priorities and needs.
• This position requires light physical activity and movement; employee must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or during virtual meetings.
• Must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. Reasonable accommodation will be made for individuals on a case-by-case basis.

EOE Statement

Kishwaukee College is an Equal Employment Opportunity Employer and any reasonable and timely accommodations in compliance with the Americans with Disabilities Act will be made upon documented request by the employee.

Position Status
Part Time

Hours per Week
36

Weeks per Year
52

Budgeted Hours per Year
1872

Temporary Position - Begin Date

Temporary Positions - End Date

Type of Position
Grant Funded Staff

Hiring Salary Range Requested
$20.00/hour

Support Staff Pay Band (if applicable)

Support Staff Pay Range (if applicable

Posting Detail Information

Posting Number
S327P

Number of Vacancies
1

Job Open Date
12/19/2024

Job Close Date

Open Until Filled
Yes

Special Instructions Summary

Advertising Summary
Internal Posting for Position, College Website

Posting Link
https://kish.peopleadmin.com/postings/3908

Illustrative Examples of Essential Functions

Job Duty Name

Description of Job Duty

Ideal candidate will be able to demonstrate knowledge and experience to:

• Prepare reports, disseminate information to participants, and assist with Annual Performance Report (APR).
• Organized and maintained a confidential filing system and database on all participants and activities/services provided, handle project correspondence.
• Assist in the implementation of participant follow-up, coding in Ellucian Colleague and Blumen.
• Input participant data, records, and contact logs into Blumen.
• Assist with planning and attending TRIO SSS college visits and events.
• Assist directors in monitoring credit card purchases, expense statement, and other fiscal records.
• Create Purchase Orders (PO) from credit card purchases and other vendor invoices.
• Create and monitor program spreadsheets.
• Assist with note taking and other event/service planning for student related services.
• Prepare and support the monthly and quarterly reporting of budget accounts and related activities.
• Oversee and document student emergency funding, including application processing, follow-up with students and vendors, purchasing necessary items, and managing all related aspects of the funding source.
• Contribute to the development, planning, and implementation of activities, events, and workshops.
• Assist with programs and services designed to increase persistence and degree attainment among program participants.
• Assist with TRIO SSS Orientation in Fall and Spring Semester.
• Attend TRIO and Student Success Office meetings and other campus meetings as a representative of TRIO SSS and Student Services.
• Perform other duties and responsibilities as assigned by the Director of TRIO SSS and Director of Student Success.
• Contribute to the development, planning, and implementation of activities, events, and workshops.

Essential Duty?
Yes

Percentage Of Time
100