Administrative Assistant Job at Robert Half in Lancaster

We are currently recruiting for a contract for a position as an Administrative Assistant in Antelope Valley, California. As an Administrative Assistant, you will be primarily involved in managing event logistics and services, planning and implementing programs, and handling various administrative tasks. This role is located within the industry and requires skills such as Microsoft Suite proficiency, customer service, and data entry.

Responsibilities:

• Coordinate and manage logistics for various events, including venue facilities, catering, signage, display, and special needs facilitation.

• Assist in the planning and execution of the organization's events and programs, contributing to the design and concept of key events.

• Arrange necessities for both local and out-of-state events, including location facilities, contracts, insurance, transport, meals, activities, and travel plans.

• Act as a point of contact between different organizational departments for the planning and execution of programs, projects, and events.

• Maintain productive relationships with all departments, acting as the connective link.

• Prepare special events reports, charts, and graphs for management review.

• Contribute to team meetings with ideas to improve, streamline, and automate processes, with a focus on enhancing participant experience.

• Respond to inquiries and requests concerning various organization-sponsored events, providing support to the special events department.

• Maintain and update employee data in organizational systems and personal files.

• Handle a variety of administrative tasks, which may be subject to occasional modifications.

• Proficiency in answering inbound calls with detail-oriented and efficient manner.
• Demonstrated experience in providing high-quality customer service.
• Ability to perform accurate and efficient data entry tasks.
• Skilled in handling email correspondence, ensuring prompt and detail-oriented responses.
• Experience in managing both inbound and outbound calls, maintaining effective communication.
• Proficiency in using Microsoft Excel for data analysis and reporting.
• Familiarity with Microsoft Outlook for scheduling, email management, and task organization.
• Ability to create and edit presentations using Microsoft PowerPoint.
• Proficiency in using Microsoft Word for document creation and editing.
• Experience in scheduling appointments, managing calendars, and coordinating meetings.