Administrative Assistant Job at Robert Half in Irvine

We are offering a permanent employment opportunity for a Detail Oriented Assistant in Irvine, California. As a key member of our team, you will play a crucial role in managing and organizing office tasks. Your primary role will involve customer service, data entry, and scheduling, among other administrative duties.

Responsibilities:
• Manage inbound and outbound calls, providing excellent customer service
• Handle data entry tasks with accuracy and attention to detail
• Coordinate email correspondence and ensure timely responses
• Schedule appointments and manage the office calendar efficiently
• Utilize Microsoft Office Suite, particularly Excel, Outlook, PowerPoint and Word for various tasks
• Responsible for setting up the conference room for meetings
• Take charge of ordering office supplies as and when needed
• Assist in tax preparation and other related tasks
• Compile and organize binders and other documentation as required.• Minimum of 2 years of experience in a similar role
• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook
• Strong customer service skills and experience in dealing with clients
• Proven ability to handle both inbound and outbound calls
• Experience in answering inbound calls in a detail oriented manner
• Proficiency in data entry tasks with a high level of accuracy
• Experience in managing email correspondence and schedules
• Ability to schedule appointments effectively
• Excellent verbal and written communication skills
• Ability to work in a team and also independently when required
• Attention to detail and problem-solving skills
• High school degree; additional qualification as an Administrative assistant or Secretary will be a plus