Administrative Assistant

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us https://hr.howard.edu/benefits-wellness BASIC FUNCTION: The purpose of this position is to perform a variety of intermediate office/administrative support duties which require a thorough knowledge of a function or functions within a department or work unit in Student Affairs. The incumbent will apply specialized functional knowledge to analyze and respond to administrative matters within established limits independently. General direction and supervision are typically received from a department supervisor, manager, assistant/associate director, or assistant/associate Vice President. SUPERVISORY ACCOUNTABILITY: Has responsibility or authority which is limited to the direction of students and temporary workers. NATURE AND SCOPE: Internal contacts may include senior administrators, faculty, students, and staff. External contacts may include vendors, consultants, and the general public. PRINCIPLE ACCOUNTABILITIES: Provide administrative support and office management for day-to-day operations for the senior leadership in the Office of the Senior Vice President for Student Affairs. Prepare or direct preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documentation. Assist AVPs in maintaining meeting schedules, travel and assist with preparation of both special and recurring reports for supervisor and authorizes payments within prescribed limits. Provide assistance with supervision and scheduling for student employment. Administrative support for operations and special projects. Ability to work independently and demonstrate initiative. Provide oversight of event space set up for internal and external clients. Assist with the development and execution of client satisfaction surveys for Division of Student Affairs clients. Compose correspondence, reports, or other documents from rough draft, shorthand notes, or meeting recording using correct grammar, spelling, and punctuation. Ensures office staff is informed of new or revised procedures and pertinent information regarding assigned function(s); update related policy/procedure manuals. Ensure timely dissemination of information to students and faculty through the design and maintenance of digital signage and electronic documents. Monitor and assist with the oversight of building maintenance, environmental services, and related tasks as assigned and directed. All other duties as assigned. CORE COMPETENCIES: Ability to develop and maintain proficiency in the utilization of Microsoft Office 365 Suite and related software applications to perform a variety of typing and/or project assignments. Knowledge of general office procedures and practices. Knowledge of basic record-keeping procedures. Skill in basic arithmetic, grammar, and spelling. Ability to effectively communicate orally and in writing. Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public. MINIMUM REQUIREMENTS: Bachelor's degree in business or administration and 3-6 years of experience. 11 years of related work experience may be substituted in lieu of educational qualifications Compliance Salary Range Disclosure Expected Pay Range: $54,545-$60,000