Administrative Assistant Job at Robert Half in Indianapolis

We are offering a permanent employment opportunity for an Administrative Assistant in Indianapolis, Indiana. This role is fully on-site in a quiet office environment. As an Administrative Assistant, you will be involved in a wide range of administrative tasks including document preparation, handling inbound and outbound calls, and managing appointments.

Responsibilities:
• Efficiently handle incoming and outgoing calls, providing excellent customer service.
• Prepare and draft various documents using Microsoft Word and Adobe for PDFs.
• Maintain and update customer records with high precision.
• Perform data entry tasks as required.
• Engage in email correspondence with clients, ensuring detail oriented and promptness.
• Utilize Microsoft Excel, Outlook, and PowerPoint for various administrative tasks.
• Schedule appointments efficiently, ensuring no conflicts.
• Carry out necessary administrative tasks such as copying, scanning, filing, and faxing.
• Draft and send out detail oriented correspondence as required.
• Perform any additional administrative duties as assigned.• Proficiency in answering inbound calls, ensuring polite and efficient communication
• Strong customer service skills, with the ability to handle all client inquiries with professionalism
• Proven experience in data entry, demonstrating attention to detail and accuracy
• Capable of managing email correspondence effectively and promptly
• Experience in handling both inbound and outbound calls, showcasing excellent communication skills
• Proficient in Microsoft Excel, with the ability to create, edit and manage spreadsheets
• Familiarity with Microsoft Outlook for managing emails, appointments, contacts, and tasks
• Skilled in using Microsoft PowerPoint to create compelling presentations
• Proficient in Microsoft Word for creating and editing documents
• Ability to schedule appointments efficiently, ensuring smooth workflow and time management.