Executive Assistant Job at Eleven Recruiting in Westlake Village

Eleven Recruiting is searching for a high-level Executive Assistant to support the CEO of a $5 billion financial firm, ensuring smooth operations and efficient time management. This role requires a proactive individual who can handle diverse responsibilities with confidentiality and discretion. The Executive Assistant will act as a liaison for the CEO's various business ventures, charitable projects, and personal matters, demonstrating exceptional organizational and communication skills in a fast-paced, entrepreneurial environment.

Key Responsibilities:

• Manage sensitive matters with utmost confidentiality and discretion, especially those impacting global operations.
• Sustain a daily calendar of meetings and events, ensuring efficient scheduling and time management.
• Prepare Google Docs, Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents to support organizational objectives.
• Arrange travel and accommodations for executives and prepare detailed expense reports.
• Screen incoming calls, deliver accurate messages, respond to information requests, and refer non-routine calls to appropriate staff.
• Demonstrate excellent communication and time management skills, meeting all deadlines and performing additional duties as assigned.
• Draft and prepare internal announcements, board meeting materials, and other organizational documents.
• Be responsive to emails, texts, and phone calls, including outside normal business hours.
• Handle C-Level matters with discretion, confidentiality, and good judgment.
• Represent the company and the Executive positively through strong follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information in advance.
• Complete ad-hoc projects as assigned, including personal events and family needs.
• Organize complex calendars and schedules, resolving any scheduling conflicts.

Skills and Qualifications:

• Bachelor's degree - preferred.
• 7+ years in an executive assistant role supporting C-Level executives.
• Advanced proficiency in Google and Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Effective and professional communication skills.
• Ability to work flexible hours as needed for projects and meetings.

Preferred Attributes:

• Business Acumen: Strong business sense with the ability to prioritize and make sound judgment calls.
• Commitment to Excellence: Perform duties at the highest level consistently.
• Communication Skills: Excellent interpersonal skills to interact confidently and professionally with people at all levels.
• Sensitivity: Ability to handle sensitive information with the appropriate temperament.
• Team Orientation: Experience and a team-oriented approach.
• Service Focus: Dedication to meeting the expectations of the CEO and senior executives, maintaining effective relationships.
• Innovative Thinking: Ability to think creatively and with a sense of urgency.