Executive Assistant Job at Beacon Hill in Green Bay

Our client, a large healthcare organization and located in Green Bay Wisconsin is looking for an Executive Assistant for a four month contract. This individual will provide high-level administrative support to the senior management team, ensuring smooth and efficient operations. The ideal candidate will possess excellent organizational, communication, and time-management skills and will thrive in a fast-paced, healthcare-focused environment.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, research, and data analysis as needed.
• Organize and maintain filing systems and records.
• Assist with budgeting and expense reporting for the executive team.
• Manage office supplies and liaise with vendors for office-related needs.
• Ensure smooth daily operations of the office and act as a point of contact for operational inquiries.

Qualifications:

• Minimum of 7 years of experience supporting executives in a fast-paced environment, preferably within healthcare or a related industry.
• Exceptional organizational, time-management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must type 60+wpm
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build relationships with stakeholders at all levels.
• Discretion and confidentiality in handling sensitive information.
• Ability to prioritize tasks and adapt to shifting priorities.
• Knowledge of healthcare industry terminology and practices is a plus.
  

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)