Administrative Specialist II (61036428)

Salary: $39,312.00 - $47,174.00 Annually Location : Darlington County, SC Job Type: FTE - Full-Time Job Number: 172010 Agency: Department of Transportation-District 5 Opening Date: 12/18/2024 Closing Date: 1/6/2025 11:59 PM Eastern Class Code:: AA50 Position Number:: 61036428 Normal Work Schedule:: Other Normal Work Schedule (Other):: Monday - Friday (8:00 - 5:00) Pay Band: Band 3 Hiring Range - Min.: $39,312.00 Hiring Range - Max.: $47,174.00 Opening Date: 12/18/2024 EEO Statement: Equal Opportunity Employer Agency Specific Application Procedures:: You MUST demonstrate in the education and/or work experience sections of the application that you at least meet the minimum qualifications noted for the position.Apply online and fully complete all sections of the application. A resume may be provided, but will not substitute for completing any section of the application. Accurately respond to all Supplemental Questions since they are part of your official application and are used to initially screen applicants. If the selected candidate indicates attainment of a college degree(s), he/she may be required to provide an official college transcript within thirty (30) calendar days of employment. Failure to provide documentation within the required time frame may result in termination of employment. SCDOT District Five Office, 3018 East Palmetto Street, Florence SC 29506. Phone (843) 661-4710. Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions. Job Responsibilities Performs a variety of administrative support and routine office duties such as filing, typing letters, reports, etc. Process procurement purchases using SCEIS on an as needed basis. Records and types minutes for various monthly and weekly meetings. Receives, reviews, and transmits damage claims. Answers phone calls, greet visitors, and checks and distributes incoming mail. Assists the public and other customers with work requests and other department related matters. Uses Microsoft Office, SCEIS, and other Department Software and systems as needed for operations and records. Enter work request, update material costs, and update stockpile inventory. Ensures that the filing system is current and that file retention policies are complied with. Acts as timekeeper, entering information into online SCEIS system, and maintains leave records. Assists in ordering, compiling and maintaining records of quantity, type and value property, equipment (inventory), material supplies and office supplies. Assists with processng personnel transactions including new hires; compiles and maintains personnel records; tracks and schedules training. Assists in disseminating information to employees for changes in department rules and regulations, insurance, and other benefits. Assists crews as needed with paperwork. Assists with emergency and inclement weather operations, may include extended hours and/or 12 hour shifts. Minimum and Additional Requirements A high school diploma; or an approved acceptable equivalence. The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies. Converses often with city and county officials, giving information about DOT procedures and schedules. Operates maintenance radio, typing, electric calculator, fax machine and personal computer. Ability to walk, stand, stoop, bend and climb. Ability to work in all types of weather conditions. May be required to work overtime and shift work during hazardous weather and other emergency operations. Additional Comments A resume may be included but NOT substituted for completing the education, work experience, or any other sections of the application. Supplemental Questions are considered part of the application and must be completed. Non-Discrimination Statement: The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. May be required to work overtime, nighttime, and/or weekends during hazardous weather or emergencies. Benefits for State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available. 01 Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection. Yes No 02 Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection. Yes No 03 What class driver's license do you possess? Class A (CDL) Class B (CDL) SC Class C SC Class D Other State Driver's License None 04 Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed. 05 How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply. Job/Career Fair Referred by current SCDOT employee SCDOT presentation Sign or billboard Bumper sticker/magnetic sign Facebook or Twitter post Internship Newspaper Ad Radio Ad Television Ad Trade Journal Referred from Vocational Rehab Referred from Department of Employment and Workforce Jobs.SC.Gov webpage Other 06 If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation. 07 If you were referred by a current SCDOT employee, what is their name? 08 I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application.Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement. Yes No 09 My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement. Yes No Required Question