Administrative Assistant Job at Percepta House in New York

Job Title: Administrative Assistant

Location: New York, NY

Job Overview:
We are seeking a highly organized and proactive Administrative Assistant to provide administrative support to our team. The ideal candidate will be responsible for handling a wide range of office tasks, ensuring smooth operations, and maintaining an efficient work environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

• Perform general office duties such as filing, scanning, and organizing documents
• Manage and schedule meetings, appointments, and travel arrangements
• Answer and direct phone calls, take messages, and respond to emails
• Assist with the preparation and formatting of reports, presentations, and correspondence
• Handle incoming and outgoing mail and packages
• Process invoices and assist with basic accounting functions
• Coordinate events and meetings, including logistics, catering, and guest coordination
• Provide support to senior staff and team members as needed
• Maintain confidentiality and handle sensitive information appropriately
• Assist in various administrative tasks and projects as assigned

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Strong attention to detail and problem-solving skills
• Ability to handle sensitive information with discretion and confidentiality