Office and Administrative Specialist Intermediate

Working Title: Office and Administrative Specialist Intermediate

Job Class: Office and Administrative Specialist, Intermediate

Agency: Corrections Dept

• Job ID : 82689

• Location : Shakopee

• Telework Eligible : No

• Full/Part Time : Part-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 12/18/2024

• Closing Date : 12/24/2024

• Hiring Agency : Department of Corrections

• Work Location : Minnesota Correctional Facility (MCF) Shakopee

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will provide administrative, clerical, and technical support to the Case Management, Education and Spiritual Care programs by providing a variety of office support services so that all department activities may be accomplished.

This is part-time position anticipated to work approximately 30 hours per week between 8:00 am – 4:30 pm. The specific schedule can be determined at the time of appointment based on department business needs and applicant availability.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held .

• Knowledge of English sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

• Skills in keyboarding/typing, using Microsoft Word or equivalent software, sufficient to type and format letters, produce memos, reports and meeting minutes in an efficient and timely manner.

• Skills in database management sufficient to enter and retrieve data for reports.

• Data entry skills sufficient to create database records and update entries in a timely manner.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Two (2) years or more of general office experience

• Experience using Microsoft Word, Excel, and Outlook software.

• Experience working in a correctional/secured setting.

• Demonstrated ability to work successfully with persons from diverse backgrounds, and commitment to diversity and inclusion initiatives.

• The experience, organizational and personal skills necessary to perform assigned work independently, efficiently, in a timely manner, problem-solve, plan, communicate and prioritize work.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Becca Moga at Becca.Moga@state.MN.US .

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.