Get new jobs for this search by email

The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED’s mission is simple: to empower the growth of the Minnesota economy, for everyone.

We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious.

DEED is a Beyond the Yellow Ribbon agency and committed to proactively supporting service-members, veterans, and military families. DEED offers great employment opportunities with a meaningful mission to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.

Working Title: Administrative Assistant
Job Class: Executive 2
Agency: Department of Employment and Economic Development

• Job ID: 84621
• Location: St. Paul
• Telework Eligible: Yes, may be eligible to telework up to three (3) days per week
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 03/12/2025.
• Date Posted: 03/06/2025
• Closing Date: 03/19/2025
• Hiring Agency/Seniority Unit: Department of Employment & Economic Development / AFSCME
• Division/Unit: Employment and Training Programs
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical / AFSCME
• Work Area: Employment and Training Programs

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position provides administrative support to the Director and office of the Employment and Training Programs (ETP) division. The incumbent is responsible for the administrative and support functions needed to fulfill the divisional responsibilities, which involve scheduling meetings, taking and transcribing meeting minutes, scheduling events, communication, technology, fiscal, budgets, policy and procedures, and other assignments as determined by the Director.

Responsibilities include, but are not limited to:

• Coordinating and managing the calendar of the Director, including making travel arrangements
• Managing flow of reports, documents, communication, records, and transactions moving through the Director’s workflow
• Providing administrative, technical, and operational support to ETP
• Assisting in the preparation and transmittal of critical information, including budgets, information for reports, presentations, legislature testimony, and other organizational issues
• Providing and facilitating communication support for ETP’s communications (e.g., newsletters, reports, policies, website content)

This position is telework eligible and is occasionally required to be on-site at the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

Qualifications

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

• Knowledge of communications sufficient to communicate effectively with internal and external customers
• Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents
• Skill in database management sufficient to enter and retrieve data
• Skill in database management sufficient to develop and maintain databases and calendars for staff
• Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner
• Skill in developing and implementing administrative and program policies, procedures, and service standards in cooperation with management
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy

Preferred Qualifications

• Experience performing advanced level administrative support functions
• Knowledge of the Minnesota State Contracting system, Minnesota Procurement policies and procedures, Sharepoint, Statewide Integrated Financial Tools (SWIFT), and Procure-it
• Ability to work independently and use sound judgment, without close supervision

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.