Administrative Assistant (MF) Job at EPIP in San Francisco

Position: Administrative Assistant
FLSA: Part-time, Non-exempt
Reports to: Director of Administration
Location: San Francisco, CA
Start Timeframe: Metta Fund seeks to have an individual in place as soon as possible
Compensation: This position offers competitive compensation
Apply to: Please submit a cover letter and resume to info@mettafund.org, with subject Applying for Administrative Assistant. No phone inquiries please.

Metta Fund is a private foundation that identifies, advocates for, and invests in high-quality and innovative organizations to improve the health for all in San Francisco, particularly its aging population and those who are furthest from access and opportunity.

Essential Duties and Responsibilities:

1. Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls.
2. Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities.
3. Prepare Community Room for meetings, orient users on equipment usage, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork.
4. Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering.
5. Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools.
6. Take staff meeting notes, and transcribe notes for distribution.
7. Assist in preparing Board meeting materials and uploading into BoardEffect system.
8. Provide administrative support for foundation staff, including any special projects designated by the CEO, photocopying, collating, scanning, mailing, scheduling, and filing documents.
9. Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email.
10. Set up meetings, conference calls and webinars as needed.
11. Maintain office staff calendar.
12. Maintain a clean reception area, Community Room, supply room, and kitchen.

Qualifications and Requirements:

1. At least 3 years of administrative experience required.
2. Associate’s or Bachelor’s degree recommended.
3. Strong computer skills, including maintaining a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect.
4. Experience with list management processes and tools.
5. Excellent attention to detail and ability to manage multiple ongoing tasks.
6. Excellent written and verbal communication and interpersonal skills.
7. Work independently and take initiative in decision-making and problem-solving.
8. Working collaboratively as part of a small team.

Metta Fund is equal opportunity employer. All applicants will be considered for employment without attention to race/ ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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