Administrative Assistant Job at Robert Half in Los Angeles

We are offering a contract for a permanent position as an Administrative Assistant in Los Angeles, California. As an Administrative Assistant, you will be responsible for a variety of tasks including but not limited to handling emails, supporting other team members with administrative duties, and assisting with office operations and procedures.

Responsibilities:
• Efficiently manage a filing system for important and confidential company documents.
• Support office operations and procedures.
• Handle emails and assist with other correspondence.
• Provide general support to office visitors.
• Coordinate with IT department regarding office equipment.
• Maintain stationery inventory and place new orders when necessary.
• Directly answer and direct incoming phone calls.
• Schedule and organize meetings and appointments.
• Support other team members with their administrative tasks.
• Handle multiple projects simultaneously.

• Minimum of 2 year experience in an administrative role

• Proficient in answering inbound calls and managing inbound/outbound calls

• Proven customer service skills and experience

• Ability to perform data entry tasks accurately and efficiently

• Skilled in email correspondence, with excellent written communication skills

• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word

• Experience in scheduling appointments and managing calendars

• Ability to multitask and prioritize tasks effectively

• Strong organizational skills and attention to detail

• Excellent time management skills and ability to meet deadlines.