Administrative Assistant Job at Robert Half in Los Angeles

We are seeking an Administrative Assistant to join our entertainment client in Century City. In this role, you will be providing administrative support to key team members. This role offers a contract to permanent employment opportunity with upward mobility.

Responsibilities:

• Manage and organize office support activities for assigned executives

• Handle incoming calls and direct them to the appropriate personnel

• Manage multiple executives' calendars, including setting up and managing meetings, and reserving conference rooms

• Oversee the expense process for executives

• Receive and direct visitors as necessary

• Maintain departmental and vacation/sick calendars as well as contact lists

• Collaborate with other assistants to ensure top-notch service

• Assist in special ad-hoc Finance & Accounting projects as assigned

• Process and manage Expense Reports

• Provide general Administrative Assistance as needed.

• Proven experience in administrative support roles.

• Demonstrated proficiency in handling and preparing expense reports.

• Strong ability in using Office Suite, especially spreadsheet and presentation software.

• Excellent organizational skills with an ability to think proactively and prioritize work.

• High level of verbal and written communication skills.

• Detail-oriented and comfortable working in a fast-paced office environment.

• Superior organization skills and dedication to completing projects in a timely manner.

• Ability to multitask and manage multiple projects and deadlines.

• Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, external partners, and donors.

• Experience exercising discretion and confidentiality with sensitive company information.

• Knowledge of office management systems and procedures.

• Demonstrated ability to provide top-level administrative support by conducting research, handling information requests, and performing clerical functions.