Robert Half is hiring: Administrative Assistant in Somerset

This is a great opportunity for an Administrative Assistant with 2+ years of experience who would like to continue to gain administrative and executive support experience. We are looking for a mature-minded and dedicated individual who can be proactive on a daily basis.

Local candidates to the Somerset, NJ area will be the best fit due to travel and parking restrictions. Apply today for consideration!

Responsibilities:

• Act as the office receptionist, greeting and directing visitors and applicants professionally.
• Answer and transfer calls, forward messages, provide information, and maintain a log of routine inquiries.
• Manage calendars, schedule appointments and meetings, and coordinate events.
• Ensure office common areas and kitchen are clean, including running and emptying the dishwasher daily.
• Monitor, order, and distribute office supplies.
• Handle incoming and outgoing mail distribution.
• Prepare letters, memos, forms, reports, and other documents as needed.
• Copy, organize, and file records for office activities.
• Maintain manual and electronic filing systems.
• Provide support to executives, assisting with various requests in a collaborative and resourceful manner.
• Schedule and coordinate meetings and conference calls, preparing related materials and correspondence.
• Arrange domestic and complex international travel and accommodations.
• Process expense reports, including currency conversions, vendor invoices, and reconciliations.
• Perform other duties as assigned.

• Demonstrated experience in an administrative role.

• Proficiency in Office Suite (Excel, Word, Outlook in particular).

• Familiarity with office management systems and procedures.

• Working knowledge of healthcare management software is advantageous.

• Excellent time management skills and the ability to prioritize tasks.

• Strong organizational skills with the ability to handle multiple tasks.

• Attention to detail and problem-solving abilities.

• Excellent written and verbal communication skills.

• Strong interpersonal skills with the ability to build relationships.