Jr. Administrative Assistant Job at Robert Half in Parsippany

We are offering an exciting opportunity for a Jr. Administrative Assistant based near Parsippany, New Jersey. In this role, you will be expected to manage various administrative tasks, including data entry, client relations, and office assistance, in a highly organized and detail-oriented manner.

Responsibilities:

• Handling incoming calls and efficiently addressing client inquiries
• Composing and dispatching letters to both prospective and current clients
• Creating insurance product illustrations and proposals using Excel templates
• Reviewing and processing insurance applications, including scheduling medical exams
• Managing client enrollment status changes, service issues, claim concerns, and billing inquiries
• Conducting searches for doctors for prospects and clients
• Using mail merge to create lists and labels for mailings
• Updating, adding, and removing client address changes in our database system
• Setting up files in a compliance-approved manner
• Monitoring and ensuring the validity of all insurance licenses
• Ordering and managing office supplies inventory
• Handling postage and FedEx orders
• Coordinating the sending of annual holiday cards
• Preparing and tracking quarterly newsletters

• Proficiency in Microsoft Office Suite is required.

• Must possess skills in calendar management.

• The ability to manage and improve client relations is essential.

• Must be familiar with ordering office supplies.

• Proficiency in data entry tasks is a must.

• Previous experience in administrative assistance is required.