Cube Group Inc is hiring: Administrative Assistant in 00917

Job Title:

Administrative Assistant

Reports To:

Director of Operations

About Us:

CUBE Events is a premier event management agency specializing in high-impact corporate events across the Caribbean. We pride ourselves on redefining excellence in the events industry, fostering a collaborative, innovative, and high-performing culture. Our Assistant Office Manager plays a vital role in supporting our team and ensuring seamless operations to deliver exceptional client experiences.

Job Overview:

As an Administrative Assistant, you will oversee daily office operations, manage financial processes, support human resources functions, and ensure compliance with government requirements. This position requires a proactive, detail-oriented professional who can handle multiple responsibilities, support team members, and contribute to the company’s operational excellence.

Key Responsibilities:Administrative Support

• Answer and direct phone calls with professionalism
• Organize and schedule meetings, appointments, and maintain updated contact lists
• Develop and maintain a structured filing and documentation system

Financial Management

• Manage accounts payable and receivable processes
• Prepare, monitor, and reconcile invoices, expense reports, and other financial documentation
• Generate financial and operational reports using QuickBooks Online or similar accounting software

Office Coordination

• Oversee office supply inventory and ensure timely procurement
• Coordinate office equipment maintenance and repairs
• Supervise office cleaning services and address facility needs

Logistics & Operations

• Handle mail pick-up, drop-off, and shipments
• Manage operational errands to support office functionality

Human Resources Support

• Assist the Director of Operations with recruitment efforts, including job postings, pre-interviews, and scheduling
• Coordinate and support the onboarding process for new employees
• Maintain and organize employee files, ensuring compliance with documentation requirements
• Collaborate on internal human resources projects, including policy updates, training programs, and team engagement initiatives

Government Compliance Support

• Assist in maintaining compliance with government regulations, including timely renewals of licenses and certifications
• Prepare and submit required documentation for government contracts and services
• Track and ensure completion of compliance deadlines and requirements to maintain eligibility for government projects

Qualifications:Education & Experience

• Bachelor’s Degree or equivalent experience required
• Minimum of 3 years in an office management and administrative role

Skills & Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks Online or similar accounting software
• Bilingual in English and Spanish is preferred
• Strong time management and organizational skills
• Excellent written and verbal communication abilities
• Proven ability to work independently, solve problems proactively, and escalate issues when necessary
• Experience meeting deadlines and managing multiple projects effectively

Attributes

• Detail-oriented, resourceful, and adaptable in a dynamic work environment
• Ability to foster relationships within a team and support operational and human resources excellence

Why Join CUBE Events?

CUBE Events is a dynamic, forward-thinking company committed to pushing the boundaries of corporate events. As an Assistant Office Manager, you’ll play a key role in ensuring operational success and supporting the growth and engagement of our team.

Here’s what we offer:

• Competitive compensation and growth opportunities.
• Comprehensive medical benefits after the probation period.
• Paid time off, sick leave, and paid holidays annually.
• Performance bonus, Christmas bonus, and annual performance reviews.
• Professional development incentives to support your career growth.
• Wellness program to enhance health and motivation.

Join Us in Shaping the Future of Events

If you’re ready to take your administrative, financial, and human resources expertise to the next level in a creative, supportive environment, CUBE Events is the perfect place for you.

Equal Opportunity Statement

CUBE Events is an Equal Employment Opportunity Employer. We are committed to fostering an inclusive environment and welcome applicants of all backgrounds. All qualified applicants will receive consideration regardless of gender, race/ethnicity, gender identity, sexual orientation, veteran status, disability, or any other protected status.

Apply Now and Start Your Journey with CUBE Events!