Administrative Assistant Job at Addison Group in Reston

Job Title: Administrative Assistant

Location: Manassas, VA

Industry: Construction

Pay: $18-$20 per hour

Addison Group is seeking a highly motivated and detail-oriented Administrative Assistant to join our client’s team. This is an excellent opportunity for a professional with a background in administrative support and project coordination who thrives in a collaborative and fast-paced environment. The position offers room for growth and the chance to contribute to exciting, dynamic projects.

The Administrative Assistant will provide essential administrative and operational support to project managers, ensuring smooth workflow from the bidding phase through project completion. This role requires flexibility, strong organizational skills, and the ability to collaborate effectively with various teams.

Key Responsibilities:

• Assist with bid preparation, including organizing and distributing bid drawings and creating contact lists for bidders.
• Maintain and update project documentation, ensuring all files are accurate and accessible.
• Process client contracts, subcontracts, purchase orders, and change orders.
• Track and manage submittals, maintaining detailed logs and facilitating communication with architects and engineers.
• Support project managers and superintendents by organizing workflows and addressing daily needs.
• Assist in project completion tasks, including preparing warranty manuals, obtaining close-out documentation, and compiling as-built drawings for clients.
• Adapt to various systems and tools to manage project data efficiently.

Qualifications:

• 2-3 years of administrative or project coordination experience, preferably in construction or architecture, but not required.
• Proficiency in Microsoft Office Suite and the ability to navigate various software systems.
• Strong attention to detail, organizational skills, and a proactive mindset.
• Flexibility to work in a dynamic environment and willingness to learn new processes.
• Excellent communication skills and the ability to collaborate with diverse personalities.
• A commitment to teamwork and a positive, "can-do" attitude.

Additional Details:

• Schedule: Monday to Friday, 8:00 AM – 5:00 PM with a one-hour lunch break.
• Start Date: Targeting January start date
• Interview Process: Virtual initial interview with team members, followed by an in-office meeting with project managers.

Perks:

• Opportunity to learn directly from company leadership in a close-knit, collaborative office setting.
• Project-based bonuses upon conversion to a permanent role.
• Gain experience working with a diverse team on a variety of impactful projects.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.