Administrative Assistant Job at Galen in Burlington

RLDatix is on a mission to transform care delivery worldwide, ensuring every patient receives the safest, highest-quality care. Through our innovative Healthcare Operations Platform, we're connecting data to unlock trusted insights that enable improved decision-making and help deliver safer healthcare for all.

At RLDatix we’re making healthcare safer, together. Our shared passion for meaningful work drives us, while a supportive, respectful culture makes it all possible. As a team, we collaborate globally to reach our ultimate goal—helping people.

We're searching for an Administrative Assistant to join our team to help shape the future of healthcare innovation.

What You Will Do:

The Role:

The Administrative Assistant work under our subsidiary company, Galen Healthcare Solutions, LLC. Galen is an award-winning healthcare IT technical & professional services and solutions company providing highly-skilled, cross-platform expertise. We have partnered with specialty practices, hospitals, health information exchanges, health systems and integrated delivery networks to provide high-quality, expert level IT consulting services & solutions including strategy, data archiving, data migration, optimization, project management, and interoperability. Our Technical and Professional Services groups are ranked #1 in KLAS by our clients, including winning 2021’s Top Overall IT Services Firm award. But Galen is more than an IT company. We are a team of talented individuals who build meaningful relationships and produce exceptional results. That’s why Galen has been recognized by Modern Healthcare as one of the Best Places to Work for more than 10 years.

Galen has offices in Boston, MA, Chicago, IL, and Burlington, VT. This position will report to our Chicago or Burlington office.

The Administrative Assistant will provide administrative support to members of the management team as directed by the COO.

Duties/Responsibilities:

• Provide administrative support and assistance to the management team under the direction of the COO.

• Perform clerical and administrative tasks including. but not limited to, drafting letters, emails, SOWs and other documents for the management team under the direction of the COO.

• Assist in preparing presentations for the management team as directed by the COO.

• Assist with scheduling internal and external meetings as requested.

• Arrange travel and accommodations as requested.

• Perform office management duties to include ordering and maintaining office supplies, coordinating facility maintenance, HR support including coordinating training and onboarding as needed for all Galen offices.

• Assist with planning and coordination of company and team level events.

• Perform additional duties as assigned by management.

• Maintain confidentiality of all information.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Knowledge of office administration, clerical procedures, and recordkeeping systems.

• Extremely proficient with Microsoft Office Suite with the ability to learn new or updated software.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

• At least two years of related experience required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Must be a U.S resident or currently able to legally work in the U.S.

By enabling flexibility in how we work and prioritizing employee wellness, we empower our team to do and be their best. Key benefits include private health and group accident insurance, an Employee Assistance Program (EAP) for confidential support, and Loyalty Awards for long-service employees.

RLDatix is an equal opportunity employer, and our employment decisions are made without regard to race, color, religion, age, gender, national origin, disability, handicap, marital status or any other status or condition protected by law.

As part of RLDatix’s commitment to the inclusion of all qualified individuals, we ensure that persons with disabilities are provided reasonable accommodation in the job application and interview process. If reasonable accommodation is needed to participate in either step, please don’t hesitate to send a note to accessibility@rldatix.com.

Salary offers are based on a wide range of factors including location, relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also taken into consideration.