Robert Half is hiring: Executive Secretaries and Administrative Assistants in Al
Robert Half, Albany, NY, US, 12204
Job Description
Responsibilities:
• Handle, sort, and distribute incoming mail efficiently
• Review and draft responses to incoming correspondence, ensuring their appropriateness
• Attend to telephone calls and office visitors, providing answers to queries when necessary
• Coordinate and organize meetings and travel arrangements as required
• Maintain and manage office filing systems, both physical and electronic
• Act as a liaison, facilitating information flow among staff members, other employees, and the public
• Operate office equipment proficiently, using keyboard skills and knowledge of Microsoft and other software to produce correspondence, reports, and other documents
• Perform scanning tasks and save documents in electronic format
• Carry out data entry tasks into Microsoft Access, Excel spreadsheets, and Word documents
• Execute any other duties as required, ensuring the smooth running of the office.
• Strong communication skills, both written and verbal, are essential for liaising with various departments and stakeholders.
• Proficiency in data entry and management is required to efficiently handle and organize information.
• Expertise in Microsoft Excel for handling, analyzing, and presenting data.
• General proficiency in Microsoft software is necessary for everyday tasks and operations.
• Understanding of company policy and the ability to implement and follow it diligently.
• Experience in answering inbound calls, demonstrating excellent customer service skills.
• Proficiency in Microsoft Word for document creation, editing, and formatting.
• Ability to review and assess documents and data with a keen eye for detail.
• Proficiency in Microsoft Outlook for managing emails and scheduling.
• Knowledge of medical coverage policies and procedures.
• Experience in scanning and digitizing documents.
• Ability to handle correspondence efficiently and professionally.
• Proficiency in Microsoft Access for database management.
• Experience in managing and creating spreadsheets for data organization.
• Ability to act as a liaison between different parties, ensuring smooth communication.
• Willingness and ability to travel if required by the role.
• Proficiency in Microsoft Office Suites for overall productivity.
• Ability to handle complaints professionally and work towards resolution.
• Experience with file system management and organization.
• Ability to schedule meetings and manage calendars effectively.
• Demonstrated ability to drive innovation and improve processes.