Inkspirenize is hiring: Receptionist in Philadelphia

Job Title: Receptionist

Location: Philadelphia, PA
Department: Administration
Reports to: Office Manager

We are looking for a professional and friendly Receptionist to join our team. As the first point of contact for visitors and callers, you will play a key role in creating a positive and welcoming environment for guests, clients, and staff. This position involves answering calls, scheduling appointments, greeting visitors, and performing administrative duties to support the office’s day-to-day operations.

• Greet and Assist Visitors: Welcome visitors and clients with a positive attitude, providing directions and offering assistance as needed.
• Phone Management: Answer, screen, and direct calls to appropriate departments, taking accurate messages when necessary.
• Appointment Scheduling: Manage and schedule appointments for staff, ensuring that calendars are up-to-date and well-organized.
• Administrative Support: Perform general office duties such as filing, data entry, photocopying, and managing office supplies.
• Mail Handling: Sort, distribute, and prepare outgoing mail and packages.
• Customer Service: Provide excellent customer service by assisting clients with inquiries and resolving any concerns in a timely and professional manner.
• Coordinate Meetings: Help with meeting room bookings, setup, and any other logistics required for meetings or events.
• Record Keeping: Maintain an organized log of visitors and phone calls, ensuring confidentiality and compliance with company policies.

• High school diploma or equivalent required; additional certification in office administration is a plus.
• Strong verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Ability to multitask and prioritize tasks efficiently.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and professionalism.