Receptionist Job at LHH in Los Angeles County

LHH Recruitment Solutions is seeking a Receptionist in Los Angeles, CA! This is a permanent opportunity.

Responsibilities:

• Answering incoming phone calls from main line
• Direct calls to appropriate person and take messages
• Greet visitors & identify reason for their visit
• Maintain professional appearance of reception area, conference rooms and all common areas (kitchen, copy room, war room and hallway)
• Coordinate scheduling use of large and small conference rooms
• Prepare conference rooms for meetings water, pitcher, water in Keurig machine, fix the chairs
• Maintain clean conference rooms
• Provide parking validations, if permitted
• Prepare monthly copy log
• Prepare monthly parking log
• Processing of Incoming Documents
• Circulate emails sent from District Courts, Bankruptcy Courts, Appeals Courts
• Incoming Mail
• Circulate emails to office with a list of documents received
• Deliver documents to secretaries or file clerk for scanning
• Daily check and fill all printers and copiers with paper
• Keep copier and file rooms tidy and organized
• Keep track of supply inventory (office and kitchen)
• Order office supplies
• Order letterhead, envelopes, and business cards
• Order kitchen supplies
• Restock supplies when they arrive
• Run dishwasher
• Assist in organizing events as needed, as well as assist in set up and clean up
• Receive packages delivered to the suite
• Pick up incoming mail and Drop off outgoing mail in mailroom
• Sort and process mail
• Prepare Fedex, UPS mailing labels and Process Returned mail
• Reserve attorneys for remote court appearances and update calendar entry
• Administrative support for everyone
• Backup file clerk scanning, filing

Qualifications:

• 1-2 years of law office experience preferred, but not mandatory
• 1-2 years of reception experience
• Superior customer service skills
• Strong attention to detail and ability to multi-task effectively
• Self-starter with ability to work independently, as well as in a team environment
• Knowledge of and experience using Microsoft Office Suite (Outlook, Word, Excel) a must
• Knowledge of and experience with an electronic document management system, Clio and DropBox a plus

Salary:

$22.00 - $25.00 per hour