HR Assistant Job at Organically Grown Company in Portland

Organically Grown (OGC), Northwest's largest independent distributor of fresh, organic produce, is hiring a HR Assistant.

Why Work for OGC?

The primary responsibilities of this role will be facilitating basic coworker relations, processing HR documentation and filing maintenance, HR-related reporting, and other general HR functions.

Join our team to earn:

• Schedule: Full-time M-F (In office)
• Comprehensive healthcare benefits for you and your family after 30 days of employment.
• Competitive Wellness Program.
• Generous Paid Time Off program.
• 401(k) retirement program with a 5% with employer match (capped at $3500 annually).
• Annual profit share- 20% of profits distributed back to employees.
• $200 annual fitness reimbursement.
• Free and discounted on organic produce.

Here's what you'll do:

• Facilitate the recruitment process, including posting, screenings, interview coordination, notification to non-selected candidates, and application tracking.
• Assist with the position offer process as needed.
• Process new hire paperwork, enter coworkers into the HRIS, coordinate company introductions, and assist HRBP with onboarding plans.
• Facilitate new hire orientation, ensuring a positive coworker introduction to OGC.
• Maintain HRIS data efficiently. This includes processing status changes, assisting coworkers with the HRIS access, reporting, and other system related needs in a timely manner.
• Maintain personnel and confidential files within legal compliance standards.
• Schedule meetings, interviews, HR events, etc., and maintains the team's agenda.
• Coordinate training sessions and seminars as needed.
• Provide Clerical and administrative support to the Human Resources Department.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, etc.).
• Provide support to coworkers, answering questions in relation to policies, benefits, procedures, and other HR related topics: working with the whole HR team to ensure prompt responses.
• Respond to or redirect HR related calls, emails or inquiries to the appropriate person on the team.
• Maintain a lens on diversity, equity, inclusion & belonging in all HR activities, programs, and processes.

Qualified candidates will have:

• Two to four years of experience as an HR Assistant, Administrative Assistant, or relevant human resources/administrative position.
• Basic knowledge of labor laws preferred.
• Experience using MS Office, Outlook, Word, and Excel.
• Bilingual strongly preferred (Spanish and English speaking).
• Ability to multi-task and excellent time management.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to maintain the confidentiality of sensitive information including pay data, disciplinary actions, LOA-related topics, etc.
• Ability to maintain composure in stressful situations and act in a professional manner.
• Strong computer skills required; includes the ability to quickly learn new computer systems and programs.

Physical Requirements:

This position requires the ability to sit for long periods, hear and converse over the telephone, in person, and on a computer. Requires the ability to accurately receive and disseminate information to maintain and enhance relationships. Requires ability to travel and occasional overnight travel. Standing, stooping, and bending are required. Ability to meet the above description of position with or without reasonable accommodation.

OGC is an Equal Opportunity Employer.

At Organically Grown Company (OGC), we are not only proud to be an Equal Employment Opportunity --- we celebrate and thrive on the benefit our diverse workforce brings to our employees, customers, and community. OGC encourages individual differences and makes all employment decisions based on business needs, job requirements, and individual qualifications, without regard to race, religion or belief, color, national origin, gender identity, LGBT/ sexual orientation, veteran’s status, physical, mental or sensory disability, age, marital, civil union or domestic partnership status or any other applicable characteristics that make you YOU! OGC will not tolerate discrimination or harassment based on any of these characteristics.

OGC also considers qualified applicants with criminal histories in a manner consistent with all legal requirements.