Fora Health is hiring: HR Coordinator/Talent Acquisition in Portland

JOB SUMMARY

The HR Coordinator/Talent Acquisition plays a pivotal role in supporting the daily operations of the Human Resources department, with a focus on recruitment, onboarding, and general HR functions. This position is responsible for ensuring a seamless recruitment and hiring process, NEO (New Employee Orientation) maintaining accurate employee records, and providing administrative support across various HR functions.

As a key point of contact for applicants, employees, and managers, the HR Coordinator/Talent Acquisition fosters positive relationships while ensuring compliance with employment laws and company policies. This role also contributes to employee engagement initiatives, assists with HR data analytics, and helps drive continuous improvement in HR processes. Working collaboratively with the HR team, this position supports the organization's mission by helping to attract and retain talented individuals who contribute to a culture of inclusion, respect, and mutual growth.

Key responsibilities include managing job postings, coordinating interviews, assisting with onboarding and training, maintaining HR files, supporting compliance efforts, and contributing to special projects that enhance organizational effectiveness and employee satisfaction.
This dynamic and versatile role is ideal for an individual who is highly organized, detail-oriented, and eager to grow in the field of Human Resources within a mission-driven organization.
 
ESSENTIAL JOB FUNCTIONS
Recruitment & Onboarding:

• Responsible for the recruitment/coordination efforts, including posting employment requisitions, managing intern/learner schedules, and communicating progress with Program Managers.
• Review applicant information to determine suitability for employment or placement.
• Assist in scheduling and orienting new employees/interns/learners, ensuring proper completion of new hire paperwork and compliance with onboarding requirements.
• Act as a liaison for pre-employment and new hire processes with background check vendors.
• Attend local recruiting events, career fairs, and school visits as needed.

HR Operations:

• Maintain digital and physical employee files, ensuring data integrity and compliance with recordkeeping policies.
• Provide backup support for general HR clerical tasks, such as scanning, filing, and document management.
• Assist in implementing HRIS-related updates and data entry tasks.

Policy and Compliance:

• Assist in monitoring and ensuring compliance with employment laws, regulations, and company policies.
• Support management in the development and communication of HR policies, procedures, and guidelines.

Employee Relations:

• Provide guidance to employees on HR processes, including benefits enrollment, leave policies, and workplace resources.
• Support conflict resolution efforts and assist in documenting employee concerns or disciplinary actions as needed.

Performance and Training:

• Assist in coordinating employee training sessions and tracking mandatory compliance training completion.
• Support performance management processes by tracking appraisal schedules and reminders.

Data and Analytics:

• Generate and maintain reports related to recruiting, turnover, and other HR metrics.
• Assist in analyzing data trends to provide insights for HR strategy development.

Wellness and Engagement:

• Contribute to employee engagement initiatives and support wellness program activities.
• Act as a point of contact for employee recognition programs and events.

Other Responsibilities:

• Collaborate with the HR Manager and other team members on special projects as assigned.
• Perform other duties as required to support the organization’s goals and objectives.

QUALIFICATIONS
Minimum Qualifications for HR Assistant/Recruiter

1. Education and Experience:
   • Bachelor’s degree in Human Resources, Business Administration, or a related field; or equivalent experience.
   • 1-2 years of experience in HR, or a related administrative role.
2. Knowledge and Skills:
   • Knowledge of recruitment strategies, applicant tracking systems (ATS), and employment laws.
   • Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines.
   • Excellent communication and interpersonal skills to interact with candidates, employees, and stakeholders.
   • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HRIS or ATS systems.
3. Competencies:
   • Demonstrated ability to maintain confidentiality and handle sensitive information.
   • Detail-oriented with strong problem-solving and decision-making abilities.
   • Ability to work independently and as part of a team in a fast-paced environment.
4. Preferred Qualifications:
   • Experience with Jazz HR, Paychex, or similar HRIS, ATS platforms.
   • Experience in a healthcare or unionized environment.
   • Bilingual
   • Familiarity with diversity, equity, and inclusion (DEI) hiring practices.

WORKING CONDITIONS

• This position generally works in an indoor office environment with infrequent travel between sites or to special events.
• This position requires the use of various technology tools and software programs

PHYSICAL DEMANDS

• Conversing with others in person and by phone
• Reading computer screens, correspondence, forms, etc.
• Sitting and standing for long periods of time
• Moving from one area of the facility to another
• Bending
• Typing; filing; handling papers and charts
• Lifting and moving up to 25 pounds
• Ascending and descending stairs

 

ABOUT FORA HEALTH

Looking for a meaningful career? At Fora Health, we employ a team of passionate, diverse and caring people who are committed to carrying out our mission to provide treatment, care and advocacy for all who are affected by substance use disorder. We are seeking dedicated individuals to join our experienced team of professionals in the fight to overcome the stigma of addiction and mental health. Come join one of Oregon’s largest and most reputable providers of substance use disorder and co-occurring mental health treatment for adults!

Fora Health is committed to providing a wide range of accessible, coordinated, and well-integrated services that benefit the community and support our clients to recover and to maintain recovery from addiction. To maintain an organizational culture which supports Fora's mission, each employee will, at a minimum:

1. Have knowledge of substance use disorders.
2. Recognize the importance of family, social networks, and community systems in the treatment and recovery process.
3. Respect the diversity and uniqueness of all people.
4. Recognize that a healthy work environment is maintained through the practice of mutual respect and healthy self-care.
5. Uphold the highest standard of customer service to clients, referents, and all community partners.

BENEFITS

• Kaiser medical insurance
• Comprehensive dental and vision insurance
• Employer-paid basic life and accidental death & dismemberment insurance
• Additional voluntary insurance (short-term disability insurance, supplemental group life insurance, accident & critical illness insurance, and pet insurance)
• Flexible Spending Account (FSA) for healthcare, dependent care and transportation costs
• 401K plan with Employer Matching up to 6%
• 4 weeks paid vacation, one floating holiday & sick leave
• 10 observed holidays, paid bereavement and paid jury duty days
• Flexible schedules
• Employee Assistance Program
• Discounted 24 Hour Fitness membership from $6.99/month
• One free employee meal on days worked at our Cherry Blossom location
• Online education tools for CEUs
• Critical shift compensation up to double hourly pay rate and shift premiums for certain positions
• Employee referral bonus
• Education grant program reimbursement for continuing education expenses after 90 days of employment
• Loan forgiveness for eligible medical and clinic positions
• Free parking at our two facilities

Employees may be eligible for education grants:

• National Health Service Corps (NHSC)
• NURSE Corps
• Public Service Loan Forgiveness (PSLF)

Fora Health is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Fora Health encourages applications from those who are in recovery. Please note that we require individuals in recovery to certify that they have at least two years of continuous sobriety upon hire.

Fora Health is a second chance employer and complies with applicable laws regarding consideration of criminal background for employment purposes. Fora Health conducts a background check for all positions upon offer of employment. Government regulations, contractual requirements, or the duties of certain jobs may require us to take appropriate action to address prior criminal convictions.

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