HR Assistant Job at WES Health System in Philadelphia

Basic Function

The Human Resources Assistant provides a variety of HR services, as well as, assisting the HR Director with daily activities. This includes but is not limited to greeting visitors in a polite and professional manner, responding timely to requests, routine inquiries, and problems/concerns until a satisfactory resolution is reached, supply inventory management, conducting background checks, creating online job post, on-boarding, conducting new hire orientations, and record retention.

1. Responsible for the efficient operation of Human Resources office by providing day-to-day administrative support and maintaining an orderly office environment.

2. Act as the first point of contact for the HR department to answer questions, disseminate information or explain information; assess specific needs of individuals to route to the appropriate HR area.

3. Coordinate and conduct logistics for on-boarding, new hire orientations.

4. Completes background checks, tracks renewable requirements for background checks, and driver’s licenses.

5. Ensure required new hire documents have been turned in, reviewed, and completed with accuracy; maintains accurate records including, job requisitions, resumes, applications, and I9s.

6. Performs reference checks and completes employment verifications.

7. Maintain online job post, and support with print advertising.

8. Issues new hire, contractor, and replacement identification badges.

9. Schedules H.R. meetings, lunches, and employee engagement activities as needed.

10. Promotes and supports with all benefits, health & wellness, and employee engagement initiatives.

11. Creates, and maintains employee files, auditing monthly for compliance and according to audit schedules.

12. Provides exceptional customer service regarding day-to-day HR issues and inquiries on policies, procedures, and processes.

13. Supports with the development of company newsletters.

14. Assists with departmental and special projects as needed.

Requirements

• Excellent interpersonal skills and must be able to demonstrate successfully partnering with all members of the organization.
• Ability to organize and multi-task within fast-paced environment.
• Must possess the ability to maintain the confidential nature of all employee and company proprietary and privileged information used or observed while performing job duties.

Education and Experience

· Associate degree in HR or a related field (bachelor’s degree preferred).

· Two or more years’ experience as an HR Assistant or related position.

· Knowledge of computer applications and HR-specific software programs.

· Working knowledge of HR functions and best practices.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit, talk, hear, and use hands. The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability