HR Administrator Job at Angels In Your Home LHCSA in Rochester

The HR Administrator is responsible for supporting the functions of the Human Resources Department including employee relations, recruitment, benefits administration, leave administration, workers compensation claims, 401k and required trainings by executing all related policies and procedures for current and future consumers and clients. The tasks include but are not limited to, data entry, file organization, administering orientation, customer service and executing regulatory process and procedures.

REPORTS TO: Compliance Officer

Primary Responsibilities:

• Performs routine tasks required to administer and execute human resource programs including compensation, benefits, 401k, and leave.
• Resolve and assist with matters regarding disciplinary issues, disputes, investigations, performance and talent management, productivity, and training and development.
• Provide support to caregivers and clients in the Consumer Directed Personal Assistance Program by phone, email, mail and fax.
• Review employment verifications and take necessary follow-up steps with personnel as needed.
• Maintain employee files and records in electronic and paper form, including I9s, direct deposits, support orders.
• Responsible for entering and updating employee and caregiver information in multiple employee information platforms (HHA Exchange and Paylocity).
• Collect and review information to effectively administer garnishments and respond to subpoenas.
• Complete and submit paperwork related to short-term disability benefits, workers compensation claims, and paid family leave claims.
• Assist with the PCA and HHA onboarding process including initial phone screens, collecting of necessary preemployment paperwork and scheduling of required background checks.
• Assist with the talent acquisition and recruitment process by identifying and vetting candidates, conducting reference checks, and scheduling interviews.

ADDITIONAL RESPONSIBILITIES:

• Managing the HR DocuWare queue
• Provide HR support to all business functions including LHCSA and Hilton East Assisted Living (will require in-person support at all locations as needed)
• Complete unemployment claim requests
• Conduct monthly ACA reporting
• Manage CDPAP PA’s 13-week inactive report
• Assisting personnel with ADP Self-Service setup
• Communicate overpayments made to personnel and distribute letters for payback process
• Run overtime reports and provide outreach to personnel to reduce hours
• Any other duties as assigned by the HR Manager

• Associates Degree or Bachelors preferred
• Must have at least 3yrs of relevant HR experience
• Computer proficiency required
• Ability to effectively communicate with supervisors, co workers, clients, and caregivers utilizing strong communication skills in English or other languages as required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment. Specific vision abilities required by this job include close vision requirements due to computer work. Light to moderate lifting is required up to 25 lbs. The employee must be able to work in a area with Moderate noise (i.e. business office with computers, phone, and printers, light traffic). The employee must also maintain the ability to work in a confined area, and be able to sit at a desk for an extended period of time.