Human Resources (HR) Assistant Job at Robert Half in Tacoma

We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant in TACOMA, Washington. The HR Assistant will be instrumental in managing the front office operations, maintaining employee records, supporting the HR deptartment and assisting in organizing company events. This role is crucial in the Human Resources sector, providing administrative support and facilitating internal communications.

Responsibilities:

• Oversee the front desk operations of the main employee building, providing assistance to guests, applicants, employees, and external vendors.

• Maintain the confidentiality and accuracy of employee records, including tracking attendance, disciplinary issues, and new hires.

• Manage office supplies, ensuring the office is well-stocked and organized.

• Handle incoming and outgoing mail, ensuring all correspondence is appropriately distributed.

• Prepare the training room for new hires, meetings, and company presentations on a weekly basis.

• Assist the Recruiter and Generalist with day-to-day activities, providing administrative support as needed.

• Plan and organize company events such as holiday parties, summer picnics, and other company gatherings.

• Update company bulletin boards with weekly/monthly communications, keeping employees informed and engaged.

• Communicate HR-related news, ensuring all employees are up-to-date with the latest information.

• Ensure employees safety training certification are up to date

• Contribute content for the quarterly newsletter, specifically covering the HR section.

• Use HRIS Systems for various HR tasks, including data entry and personnel file maintenance.

• Minimum of 3 years of experience as an HR Assistant or in a similar role.

• Undergraduate degree in business or equivalent work experience preferred

• SHRM-CP preferred

• Proven skills in auditing, background checks, and benefit functions.

• Exceptional customer service skills.

• Solid experience in employee relations and HR administration.

• Ability to manage internal communications effectively.

• Previous experience with onboarding new employees.

• Proficient in personnel file maintenance.

• Excellent time management skills.

• Experience with UKG is a must.

• Must have a strong sense of confidentiality.

• Experience in event coordination.

• Capable of ordering office supplies as needed.

• Comfortable handling daily mail.

• Proficient in data entry tasks.